Job Description

Dewberry is seeking an experienced and motivated Office Manager/Administrative Assistant (Part-Time) for its Boston, MA office, a few steps from Boston’s South Station. The successful candidate will be someone who is energetic, organized, and detail-oriented. This individual will work in-person at our office to support a team of 40 civil engineers, and will be responsible for assisting the Business Unit Manager and Department Heads on day to day logistics.

Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.

Responsibilities

• Provide necessary administrative support to project managers and technical teams
• Coordinate company activities with other Dewberry national offices.
• Prepare materials for meetings (agendas, presentations, documents, notes)
• Create and/or prepare spreadsheets, memos, letters, and reports
• Support logistics and coordination with landlord/building manager/security
• Support logistics around use of company vehicles
• Archive projects/documents, as needed
• Provide basic book-keeping support. Process incoming vendor invoices
• Track equipment maintenance and maintain equipment use logs
• Handle sensitive information with complete discretion
• Manage inventory of office equipment and supplies, and order as necessary
• Manage travel for senior managers, as needed
• Respond to and communicate with clients via phone, email, letter, and in-person
• Schedule meetings and keep organized. Schedule food and beverage services during meetings. Set up Virtual/Teams meetings and send reminders
• Support marketing production
• Other duties as assigned

Required Skills & Required Experience

• High school diploma required, Bachelor’s degree preferred
• 10 years of experience in the field or in a related area required
• Strong proficiency with Microsoft Word, Excel, PowerPoint & Outlook; Teams, Adobe Acrobat and Bluebeam
• Interest in learning about the civil/environmental engineering industry, which will allow for growth potential
• Must have a strong work ethic, excellent time management skills and self-starter/proactive mindset
• Strong interpersonal and written and oral communication skills
• Must be flexible and able to adapt quickly to various tasks and changing demands, and be a team player
• Ability to work independently while following instructions and pre-established guidelines to perform the functions of the job
• This role is expected to be part-time (approximately 20 hours per week)

Don’t meet every single requirement? At Dewberry we are dedicated to building a diverse and inclusive workplace for our employees. So if you’re excited about this role, but your past experience doesn’t align perfectly with every qualification in the position description, we encourage you to apply anyways. You may just be the right candidate for this or other opportunities.

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry’s background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

Notice to Third Party Recruiters: Dewberry only compensates job placement recruiters that have a valid Dewberry-approved written agreement in place for recruiting services. Dewberry does not compensate third party recruiters for unsolicited job placement candidate information.

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