Design Mechanical, Inc., a Comfort Systems USA company

In Colorado, we have two locations – Louisville, our corporate headquarters, and Breckenridge, with a combined 400 employees. Locally, we are a small family environment, and nationally, as part of Comfort Systems USA, we are one the largest Mechanical Contractors with excellent benefits packages, competitive pay structures, career progression, and more.

Job Title: Purchasing Administrative Assistant

Department: Finance & Accounting

Reports to: Purchasing Manager

FLSA Status: Non-Exempt (Eligible for OT)

Location: Louisville, CO

Wage Range: $ 22.00- $25.00/hour

Benefits Included Comprehensive Medical, Dental, Vision, FSA/HSA, Matching 401K, Long Term Disability, Short Term Disability, Company Paid Life and voluntary Spouse and child Insurance, AD&D, Employee Assistance Program, PTO, Paid Holidays, voluntary additional insurance/benefits, and other great perks.
Overview:Design Mechanical Inc. is hiring a Purchasing Assistant to perform various administrative support duties for the Purchasing Department. This includes processing purchase orders and requisitions, tracking and maintaining inventory, reviewing invoices, maintaining files, and placing orders as needed. The Purchasing Assistant will also assist in completing related reports and documentation as required.

Duties and Responsibilities:

• Processing purchase orders in high volume for Project Managers and Service Technicians
• Obtaining sales confirmations/acknowledgments from vendors via phone and email
• Assist with requesting price quotes for buyouts, projects, and specialty items from our vendors
• Maintaining purchasing documents, files, and records with electronic and paper files
• Daily data entry for quarterly reporting for national accounts and reconciling quarterly reports.
• Investigate and resolve problems associated with processing invoices for accounting.
• Follows up on pending items consistently with Vendors, Project Managers, and Technicians to ensure that all purchase orders are entered and committed for billing.
• Communicating with vendors regarding rentals, product availability, and shipping requirements
• Be able to meet tight deadlines with little margin for error for month end and quarter end.
• Providing daily administrative support to the Purchasing Department

Knowledge, Skills, and Strengths:

• Proficiency in Microsoft Office including Excel, Word, and Outlook; 10-key by touch (Required)
• Ability to multi-task, is very organized, detail-oriented with an eye for accuracy.
• Excellent oral and written communication
• Strong daily data-entry skills with demonstrated accuracy and precision in reporting.
• Ability to work independently and adapt to a fast-changing, fast-paced environment, solve problems, and be accountable for decisions.

Requirements:

• 1 – 2 years of previous experience in a similar role (construction industry preferred)
• High School Diploma or GED (Highly Preferred)

Design Mechanical, Inc. is proud to be an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants regardless of race, color, religion, gender, gender identity, age, national origin, disability, parental or pregnancy status, marriage, and civil partnership, sexual orientation, veteran status, or any other characteristic protected by law. Reasonable accommodations will be made to meet the requirements of the Americans with Disabilities Act. They will be provided as requested by candidates taking part in all aspects of the selection process. All your information will be kept confidential according to EEO guidelines.

Design Mechanical, Inc. is not open to third-party solicitation or resumes for our posted FTE positions. Resumes received from third-party agencies that are unsolicited will be considered complimentary.