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https://www.jobapscloud.com/MD/sup/BulPreview.asp?R1=24&R2=001362&R3=0033&Viewer=Admin&Test=Y

POSITION DUTIES

• This position provides secretarial support to the MOSH Consultation Program which provides free consultation services upon request to private sector small (<250 employees) employers and public sector employers in the state Maryland. Provide administrative assistance to MOSH Operations and Outreach and Maryland Public Information Act (MPIA) processes when needed.
• Provides the first point of contact for the MOSH Consultation office by receiving telephone calls, visitors, sorts, matches to case files and distributes incoming mail and other correspondence to the appropriate staff members. Provides administrative assistance to the staff by typing letters, correspondence, charts, forms, manuals, standards, and other documents using a personal computer, scanner. Assembles signed written reports after checking for accuracy of corrections made by consultants (copies, inserts/verifies attachments and mails). Checks mathematical data on weekly timesheets, expense accounts and prepares them for submission. Also assists with proofreading cases, Data entry on the OIS systems, and any other duties as necessary.
• Organizes and logs written reports into Google Drive and backs up that information on a portable hard drive. Assists the program manager and supervisor with operational details by compiling figures gathered from various resources, assists in creating, inputting, and maintaining a database of various statistical reports using software applications on computer (i.e., monthly report, budget tracker, supplies, purchases, inventory, publications and day-sheet log, and tracks consultant’s use of leave).
• Provides secretarial/administrative support to various units within MOSH and/or management by assistingwith the coordination and administration of projects, and/or processes and with the preparation and control ofrecords, statistics, reports and documents, etc.
• Assists with promotional outreach, encourages callers to request services and/or speak with consultants and also helps to provide customers with valuable resources (i.e., internet website links ,faxes request forms, etc.). Assists staff in gathering company information in efforts to create an ongoing database for future outreach purposes; assembles bi-weekly mass mailings by searching company names and contacts by internet search engines, and distributes promotional letters to businesses via email and USPS.
• Ensures proper office equipment function by contacting, coordinating, and scheduling maintenance or repair with the IT department, DOIT services and others. Also ensure adequate office supplies are requested.
• Provide administrative assistance to MOSH Operations and Outreach and Maryland Public Information Act (MPIA)processes when needed.

Job Type: Full-time

Pay: $39,421.00 - $64,814.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Hunt Valley, MD 21031: Relocate before starting work (Required)

Work Location: In person