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Provides support to ensure efficient and effective operation of the Department in accordance with the mission, objectives, directives and policies of the University.
This position reports to the department Chairperson.
Essential Functions & Required Knowledge, Skills and Abilities
1. Maintains up-to-date and accurate files (manual and electronic) of requisitions & invoices, and marketing samples.
2. Creates basic reports and documents as requested.
3. Maintains inventory of the University's collateral pieces as well as the department's office supplies, reordering as directed.
4. Understands billing process and prepares paperwork once a quote has been obtained.
5. Maintains banner and signage inventory.
6. Completes requests both internally and externally for promotional items, logos and other requests as needed.
7. Actively and accurately inputs data (invoices, purchase orders) into database.
8. Accurately reconciles each project in the database system to include final proofs, costs, quantities, etc.
9. Assists in organizing communications materials & promotional items requested for a specific event.
10. Inputs work orders for facilities and other campus-based services.
11. Performs routine office functions such as answering telephones, redirecting calls, and receptionist coverage.
Qualification Standards
Minimum : Associate's degree or high school graduate with four years' experience or move working in a professional office setting preferably at a college or university.
Performance Standards & EEO Statement
The criteria for evaluation in this position include, but are not limited to, the following :
1. Demonstrate knowledge of the DSU Fundamentals
2. Completion and quality of work according to established guidelines and timelines.
3. Reliable attendance and work results.
4. Effective interaction and working relationships with co-workers and customers
EEO Statement
Delaware State University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community.
The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information, or any other characteristic protected by state or federal law.
Equal opportunity employer / program'' and auxiliary aids and services are available upon request to individuals with disabilities''.
Last updated : 2024-05-09
Full Time
$55k-77k (estimate)
03/02/2023
06/21/2024
ezrahspeaks.com
DE
<25
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Secretaries and administrative assistants do routine clerical and organizational tasks.
03/27/2022: Newport News, VA
Administrative assistants organize files, draft messages, schedule appointments, and help out other staff.
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