Overview

The responsibilities of these positions require the establishment of a highly professional and supportive relationship within the GPA Bureau’s Executive Office and the Management Analysts will be able to provide both administrative and subject matter expert to the office. Relying on a thorough knowledge of the Bureau’s management’s aims, objectives, and goals the typical duties consist of the following:

Responsibilities

• Plans, coordinates, establish replacement schedules and priorities. Assist with procurement and supply operations with direct oversight provided by Government Task Manager (GTM.)

• Assist Purchase Card Holder with receiving and reviewing requests for supplies, equipment, furniture, and office services. 
• Works closely with the financial advisor to plan an effective, economical program for regular purchases and for the replacement of furniture and equipment.
• Assist with identifying various types of equipment and furnishings available.
• Receives and processes requests for maintenance, repairs, and/or alterations which involve expenditure of funds with direct oversight/supervision provided by Government Task Manager.
• Coordinates the maintenance, repairs, or alterations which involve physical security, disposal and cleaning of equipment, property, and space and expenditures of funds.

• Coordinates and arranges for all telephone-related services, as well as other communications and data-fax services.
• Arranges for special reproduction services, visual aids, charts, picture framing, graphics, printing, and all award certificates, including length-of-service and performance awards.
• Under direct guidance of the Government Task Manager, assist with initiating orders for publications for use by Bureau offices and retains up-to-date records of all such publications for future renewals.
• Assist with property management program for non-expendable property, reconciles discrepancies, processes disposal actions, conducts inventories, and prepares the annual inventory report.
• Analyzes office requirements based on the size, type of operation and plans for future expansion and provides input to GPA Executive Office.

• Assist Government Task Manager with presenting plans and/or alternatives for the most efficient utilization of space within existing constraints and criteria. Assists in drawing floor plans to accommodate office requirements; assist with developing proposals and justifications for space; assist with obtaining estimates for renovations; works with officials to determine appropriate office furnishings; and ensures that contractors fulfill their responsibilities in accordance with specific requirements.
• Conducts special projects and assignments, often of a highly complex and urgent nature, as required under direct supervision of the GPA Executive Office.