4 Executive Assistant (Full Time) Jobs in Saratoga, CA
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Deja & Co. is Hiring an Executive Assistant (Full Time) Near Saratoga, CA
- Note: Due to the sensitive and confidential nature of our business, we are unable to hire current or former clients. We appreciate your understanding as we strive to respect the privacy of all our clients.
- High-level execution of support tasks including but not limited to:
- Project management, with an emphasis on timeline-driven tasks and milestones
- Strategic calendar management of appointments, mindful of client needs, vendor operation hours, shipping cutoffs, employee coverage, etc.
- Meticulous and organized note-taking of important action items and discussion points garnered from observation of in-person and online client and vendor communications
- Anticipating requests of the executive, clients, and vendors
- Monitoring all channels of communication (email, text, phone, social media, etc.) for executive
- Creating & prioritizing the executive’s task list based on consideration of all above items
- Efficient and functional organization of both physical & digital materials utilized by the executive
- Streamline, systemize, and document procedures and templates for repetitive tasks and workflows
- Liaise between all departments including sales, inventory, procurement, accounting, operations, and marketing with clear and constant communication
- Communicate with vendors and clientele with the utmost professionalism, while deeply listening and always keeping the goals of the boutique top-of-mind
- Manage the workload of the executive by identifying and delegating tasks and client or vendor interactions that can be performed by yourself or other team members
- Performing all of the above tasks and more in a fast-paced environment with speed, efficiency, a positive demeanor, and poise.
- Highest level of integrity, transparency, honesty, and work ethic
- Proven extraordinary level of attention to detail
- Workstyle that is methodical, intuitive, and driven
- Excellent memory recall supplemented by organized and searchable notes
- Proactive behavior with the discernment to ask questions when appropriate
- Sharply honed observation and listening skills
- Robust organization skills
- Fast thinking & fast acting with the ability to regulate pace when deep thinking and/or caution is required
- Grounded & practical mindset with superb common sense and critical thinking ability
- Excellent and elegant written & verbal communication skills
- Advanced use of technology, including knowledge of Mac OS, Google Suite, Office & more, plus the ability to learn and teach new programs quickly
- Highest level of discretion to protect sensitive data and client information
- Awareness of surroundings and ability to work within a high security environment
- Desire to provide support to both executive and clientele alike
- Professionalism and polished personal presentation
- Must be over 18.
- High school diploma or equivalent.
- College coursework is preferred but not required.
- Open availability required (mornings, evenings, weekends and overtime).
For Consideration: If this sounds like you, please take a moment to send your resume and cover letter to recruiting@dejaandco.com.
Please, no phone calls about this job.
Job Summary
Full Time
Telecommunications
$84k-108k (estimate)
01/28/2024
04/12/2024
dejaandco.com
SARATOGA, CA
50 - 100
Private
MAX PEREZ
$10M - $50M
Telecommunications
Related Companies
The job skills required for Executive Assistant (Full Time) include Presentation, Attention to Detail, Verbal Communication, Project Management, Accounting, Integrity, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant (Full Time). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant (Full Time). Select any job title you are interested in and start to search job requirements.
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