Description

GENERAL SUMMARY:

Provides all pre-hire information to candidates, conducts a series of new hire orientation sessions, including new hire and benefits. Assists the HR Department with employee relations, audits, social activities and provides general office administration as needed.

Essential Duties and Responsibilities:

1. Covers as a backup to process weekly and bi-weekly payroll for company employees. Serves as the HR database (Paylocity) resource to supervisors and managers related to payroll and employee personnel information. Prepares and submits attendance reports, as required, to the HR Department for review. Distributes live paychecks each Thursday to the employee or supervisors as needed.

Manages HR databases and creates monthly reports as required by SR HR Manager or other managers as needed. Maintains companywide Personal Leave Time (PLT) and FMLA account balances.

2. Schedules and performs new hire orientations. Supplies all new hire forms and enters data into Paylocity. Collects employment eligibility information and submits Everify data into government website to verify eligibility. Provides handbooks, PLT forms, rate forms and entrance system badges. Provides each new employee with an employee number and enters their hand into biometric time clock. Reviews handbook policies and answers policy questions.

3. Communicates directly with the agency to confirm new hire start dates for leased employees and sends updates to managers and supervisors.

4. Assist in administrating the benefit plans including medical, 401(k), and wellness. Reviews invoices each month for accuracy. Input data for new hires and other changes as needed into vendor software systems. Submits monthly invoices to corporate accounting for payment by the 12th of each month. Provides and maintains FMLA related documentation and information for employees using this benefit. Ensures that FMLA system data is up to date and accurate. Provides updates to SR HR Manager as needed.

5. Participates in the annual benefit enrollment process. Gathers information for insurance brokers in preparation for benefit renewals. Schedules enrollment meetings for all employees and arranges for translators as needed for non-English speaking employees. Prepares forms and paperwork required for meetings and inputs all updated information into ADP and medical vendor software. Provides feedback to include ways to improve the process each year.

6. Assists with annual Wellness program to obtain biometric data from each employee. Work closely with insurance broker to schedule and plan a successful event. Sets up screening location and gift drawings. Collects and inputs data as needed from a variety of wellness vendors.
7. Participates in a variety of annual audits including Workers’ Compensation, 401(k) and other internal HR audits. Provides accurate data in a timely fashion.
8. Participates in corporate safety training in support of corporate training initiatives. Follows proper PPE procedures when in production areas.
9. Participates in company-wide monthly social activities including spring and fall outings, and off-site holiday events.
10. Provides general office administration duties, including gathering mail, and mail deliveries. Assists with internal catering arrangements.

11. Performs other duties as required.

PHYSICALS DEMANDS:

Normal office

WORKING CONDITIONS:

Normal office

Requirements

1. 1-3 years’ experience in human resources with a focus in benefits administration, recruitment, employee relations and engagement, onboarding, and orientations. Manufacturing environment preferred.

2. Strong interpersonal, team building, and communication skills, as well as computer skills required for maintaining HR databases.

3. Bachelor’s degree preferably in Human Resources or Business Administration. 

4. Proficient in Microsoft 365 skills required.

5. Requires the ability to plan and perform a sequence of operations where standards and recognized operation methods are available and the making of general decisions regarding quality.

6. Bi-lingual Spanish. Preferred but not required. Read, write, and have a good command of the English language, both written and spoken and perform complex math.

Copy Link to Apply: https://recruiting.paylocity.com/recruiting/jobs/All/16601548-7a9b-4a01-afae-9b90707553dd/Darnels-Open-Position