Job Brief :

The Administrative Support Assistant is responsible for providing administrative support to the Danieli USA office team.

This role is the single point of contact for the administrative needs of Danieli staff and exterior customer and will provide services in a manner that demonstrates the highest levels of quality, accountability, and teamwork.

The role will be proactive in identifying areas of support that are applicable to their customers needs, rather interior or exterior.

Tasks and Day-to-Day Activities in the role :

• Arranges and manages the travel for the Danieli staff, which includes booking hotel, transportation, and flights in a timely manner.
• Handles inventory and ordering of snacks, kitchen items and other incidentals necessary for the office operations.
• Support the accounting department with registering expense reports / bills and processing payments.
• Assist CFO with reporting requirements.
• Prepares office mailings.
• Support with fleet vehicles.
• Coordinates schedules for office conference rooms.
• Creates and reports or presentations as requested.
• Maintains at all times, confidentiality of all sensitive or proprietary information.
• Keeps reception and common areas clean and organized.
• Seeks advice and guidance on non-routine or problem areas from others.
• Responsible for handling incoming and outgoing packages and mail.
• Responsible for preparing business cards and stationary for print.
• Greet Visitors and guests to Danieli. Offer fresh coffee / water.
• Accept and sign for incoming deliveries. Track on incoming deliveries.

Skill s and Must Have's :

• Associate degree in related field, or equivalent combination of education and experience
• At least five years of experience in area of responsibility with at least two of those years supporting a senior management role, and successful demonstration of key responsibilities and knowledge as presented above.
• Advanced computer skills; proficient in MS Office including proven ability to develop and manipulate spreadsheets in Excel.
• Solid numerical skills.
• Ability to gather, analyze and process information effectively.
• Excellent customer service skills.
• Ability to work in a team-oriented environment, self-starter, energetic.
• Ability to work independently in a time sensitive environment.
• Must be detail-oriented and thorough.
• Ability to communicate clearly, timely and accurately.
• Ability to develop and maintain cooperative working relationships.
• Ability to organize workload, adapt quickly to change and deliver under the pressure of deadlines.

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Last updated : 2024-04-23