DACK Consulting, a reputable and growing Westchester-based construction consulting firm is seeking a dedicated Accounts Receivable Specialist capable of working in a fast-paced environment in the construction industry.

Job Description:

As an Accounts Receivable Specialist, you will be responsible for managing the financial transactions of DACK Consulting by ensuring timely and accurate processing of incoming payments and outstanding invoices. Your primary role will be to maintain accurate records of accounts receivable and work closely with customers to collect payments in a timely manner.

Responsibilities:

1. Payment Processing: Receive and process incoming payments through various channels, including checks, electronic transfers, and credit card payments. Verify payment information, allocate payments to appropriate customer accounts, and update the accounting system accordingly.
2. Account Reconciliation: Reconcile customer accounts on a regular basis to ensure accuracy and resolve any discrepancies. Investigate and resolve payment issues or disputes, working closely with the customer and internal departments as necessary.
3. Collection Activities: Monitor overdue accounts and contact customers via phone, email, or mail to collect outstanding payments. Maintain professional and effective communication to resolve payment issues and negotiate payment plans when necessary. Escalate unresolved issues to the appropriate department or management.
4. Reporting and Analysis: Prepare regular reports on accounts receivable status, aging analysis, and collection efforts. Provide insights and recommendations to management regarding collection strategies, cash flow management, and credit policies.
5. Customer Service: Provide exceptional customer service by promptly responding to customer inquiries related to billing, payment status, and account information. Build and maintain strong relationships with customers to facilitate prompt payment and resolve issues in a professional manner.
6. Process Improvement: Identify opportunities for process improvement within the accounts receivable function. Propose and implement streamlined procedures and automation tools to enhance efficiency and accuracy.
7. Compliance: Ensure compliance with company policies, accounting principles, and applicable regulations related to accounts receivable processes.

Requirements:

• Bachelor's degree in Accounting, Finance, or related field (or equivalent work experience).
• 5 years of experience in accounts receivable or a similar finance role.
• Strong knowledge of accounting principles and practices.
• Familiarity with billing and payment processing systems.
• Excellent attention to detail and accuracy.
• Proficient in using QuickBooks or similar financial software and MS Office applications (especially Excel).
• Strong analytical and problem-solving skills.
• Effective communication and negotiation abilities.
• Ability to work independently and meet deadlines.

Benefits:

• Medical/Dental/Vision
• 401K
• PTO
• Paid holidays