Currently seeking an experienced Senior Accounts Payable Specialist to join the accounting team. In this role, you will be responsible for ensuring accounts payable transactions are recorded and paid in an accurate, efficient, and timely manner. The ideal candidate must be a team player who possesses a positive attitude, self-motivated with strong communication skills and be able to work well independently with minimal supervision. This individual must be reliable, organized, detail oriented, demonstrates a strong work ethic and enjoy working in a collaborative fast paced environment. The Senior Accounts Payable Specialist’s responsibilities are to effectively perform the daily operations and be a backup to the AP Manager. 

Job Responsibilities

• Preparing, entering (Oracle system matching), processing and managing all invoices received daily and ensure proper department, general ledger coding and then route for approval.
• Request and review vendor statements and work directly with vendors to evaluate and reconcile vendor statements and manage and resolve discrepancies and respond to inquiries, including questions on PO’s and payments.
• Manage and clean out AP mailbox daily and respond to inquiries and resolve discrepancies on past due invoices in a timely manner. 
• Research and resolve system discrepancies and issues related to invoices (including invoices on holds), payments, and credit memos.
• Process employee reimbursements through Concur and other payments (check requests) in accordance with the Company’s purchasing and travel policies and ensuring proper department and general ledger coding.
• Help implement process improvements and efficiencies by gaining a better understand of the Oracle and Concur systems.
• Monitor and review customer accounts in Oracle to ensure payments are up to date.
• Understand Sarbanes-Oxley (SOX) compliance requirements to maintain appropriate documentation and assist with financial audits.
• Assist with external audits by providing supporting records and documentation.
• Assists with year-end 1099 preparation.
• Helps maintain AP policies and procedures.
• Special projects, other accounting/finance responsibilities and other tasks as assigned.

Qualifications

• Hybrid schedule – Minimum of 3 days required onsite in SSF corporate headquarters.
• High school diploma or general education degree (GED)
• Minimum of 6 years Accounts Payable experience and/or equivalent combination of education and experience
• Oracle accounts payable system experience preferred.
• Proficient in Microsoft Excel
• Fast and accurate 10 key/data entry
• Attention to detail and strong organizational skills.
• Excellent verbal and written communications skills required (will be communicating directly with internal and external business partners)
• Willingness to learn new tasks, identify and implement areas for process improvements. Must be solutions oriented.