We are looking for an Office Manager to support our Chicago, IL office. You will maintain Curaleaf’s facility services by organizing office operations and procedures; welcoming guests to our offices, assisting with visitors, maintaining our filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions, luncheons, internal meetings, coordination of additional activities as needed, along with daily assistance: FedEx, UPS, and USPS mailings. Ultimately, the Office manager should be able to ensure the smooth running of the office administration and help to improve Curaleaf’s procedures and day-to-day operation.

Responsibilities

• General administrative duties within an - office environment
• Work on general and special projects for the management team
• Provide widespread support to visitors including escort as required
• Answer all incoming general phone calls and route accordingly
• Provide administrative support and help throughout the organization as needed
• Mail, filing systems, ordering office equipment/supplies
• Maintain employee information/lists/calendars
• Scheduling and coordinating meetings/appointments and conference calls
• Recording notes and meeting minutes as needed
• Crafting and sending out facility-wide electronic notices
• Update and/or enforce and maintain general office procedures
• Responsible for petty cash transactions
• Coordinate travel arrangements and maintain travel calendar as needed
• Provide general notice communication to various departments
• Coordinates and supports various employee engagement events and internal meetings
• Maintains a pleasant disposition when greeting visitors, guests, and members of the Curaleaf team
• Plan and assist in-house events and internal meetings for the office
• Assist in off-site events
• Gathering and shipping production materials, collateral, packaging, etc.
• Assist with all HR-related tasks
• Onboarding process for new hires, preparing for official orientation, employee PTO & attendance tracking, set up space and equipment for new hires
• Data entry/data management
• Prepare meeting materials and assist with the development of PowerPoint, Adobe, and Microsoft Word presentations
• Work on general and special projects for the management team
• Ensure Kitchenette and Breakroom supplies are stocked and well maintained
• Ensure office is clean and organized at all times. This may include, but not limited to, wiping down countertops, dusting, sweeping, etc.
• Perform all other duties as assigned

Requirements

• High School education (college preferred)
• Proven 3-5 years of administrative experience in an office management setting
• Experience working in an office environment preferred
• Expert knowledge of MS Office (Word, Excel, PowerPoint)
• Hands-on experience with office machines and vendors providing services (e.g. printers, multi-line phone system)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills
• Strong organizational planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Must be a self-starter and work independently
• Must manage own time effectively
• Must be at least 21 years of age
• Subject to background check per state cannabis regulations
• Good at creative problem solving
• Ability to juggle multiple priorities at one time
• This position is on site, not remote at this time