Financial Analyst

Job ID

27858

Location

Graduate Center

Full/Part Time

Full-Time

Regular/Temporary

Regular

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POSITION DETAILS

The Graduate Center (GC) at The City University of New York (CUNY) is seeking a Financial Analyst who will be primarily responsible for all financial analysis, financial statement preparation, and accounting for the GC and Related Entities activities.

Reporting to the Accounting Manager, this position will be responsible for analyzing, recording, and reconciling transactions for all revenue, accounts receivable, and accounts payable for the GC and Related Entities. The incumbent will serve as the point-person within the Business Office for: The Graduate Center Foundation, Inc.; all revenue accounting (except for Tuition and Fees which are managed by the Bursar); Non-Tax Levy activities in the GC, Related Entities, GC’s Centers and Institutes. Currently the GC Non-Tax Levy and Related Entities include: Auxiliary Services Corporation, Child Care, General Fund, and Doctoral Student Council (DSC)/Student Association, Centers and Institutes, and GC Foundation, Inc. Related entities at the Graduate Center are subject to change based on the needs of the College, The City University of New York and the State of New York.

The Graduate Center is the focal point for advanced teaching and research at CUNY, the nation's largest urban public university. With over 35 doctoral and master’s programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center’s commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in global research and innovation. CUNY values diversity and invites applications from underrepresented groups who will enrich the research, teaching, and service missions of the university.

The GC benefits from highly ambitious and diverse students and alumni—who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City’s intellectual and cultural life.

This position requires the incumbent to work in the office four days a week and one day remotely. This hybrid work schedule is subject to change.

Duties include but are not limited to:

• Reviews, monitors, and processes a variety of financial transactions;

• Processes and prepares journal entries for cash receipts, contributions, pledges, gifts andtrusts events, and any other revenue streams for non-tax levy and related entities;

• Analyzes account balances for balance sheet and income statement accounts to ensureaccurate balances;

• Prepares analyses and reports as needed by department customers or management;

• Ensures compliance with current Accounting, State, and Federal regulations in accordancewith Generally Accepted Accounting Principles under both FASB and GASB;

• Maintains current list of authorized Fund Managers and serves as a liaison with the Provost Office to update this once a semester;

• Prepares and distributes monthly fund reports;

• Prepares Related Entitites financial reports for board meetings;

• Prepares monthly bank reconciliations for all cash, money market, and investment accounts, as well asany related accounting entries;

• Maintains accounting records through filing, retrieval, retention updating, and archiving inaccordance with the GC’s and CUNY’s Records Retention Policy;

• Maintains and reconciles accounts receivable, accounts payable, accrued liabilities and revenue transactions for the GC and all Related Entities utilizing financial accounting system;

-Keeps financial records updated in financial accounting system, prepares reports and records and reconciles bankand investment transactions;

-Responsible for the timely processing of payment requests for GC Related Entities; classifies expenditures and posts to various accounts as required, reviews and processes invoices, and other fiscal documents for payment and reconciles various financial reports and other data concerning fiscal operations;

-Responsible for recording, computing, and classifying revenue data to ensure complete financial record in financial accounting system. Preparation of bank deposits;

-Oversees review and preparation of 1099 tax informational forms for GC Related Entities;

-Transfers positive pay files to the bank as needed.Identifies, researches, and troubleshoots check status, exception items, out-of-balance transactions, returned positive-pay discrepancies, old outstanding items, etc.

-Prepares required workpapers and provides requested documentation during annual (Form 990) filing for related entities;

• Administers access to fund reports in financial accounting system;

-Supervises College Assistants as needed;

-Prepares ad hoc reports and analyses, year-end close and audits;

-Works under the direction of the Finance Manager to prepare financial statements, notes, management discussion and analysis.

• Collaborates onspecial projects as required, including technology implementation and upgrades;

-Performs other duties as assigned which are reasonably within the scope of this job classification.

QUALIFICATIONS

Bachelor's Degree and four years' related experience required.

Preferred Qualifications:

-Bachelor’s degree in accounting or related field. An advanced degree can be used to substitute for up to 2 years of related work experience.

-Advanced knowledge of MS Office and database applications.

-Experience with PeopleSoft.

-Excellent oral and written communication skills.

-Ability to work independently on complex assignments.

• Experience with Financial Edge.

• Experience in Higher Education or Not-for-Profit organizations.

Candidates must be legally authorized to work in the United States on a full-time basis. Sponsorship will not be offered for this position.

CUNY TITLE OVERVIEW

Coordinates financial matters for a program or department under management direction.

• Maintains financial accounts for income and spending; administers the allocation of funds

• Analyzes spending, income trends and usage to recommend improvements

• Manages the collection of revenue and accounts receivable

• Tracks and maintains financial data to provide fiscal reports to management; produces forecasting projections

• Monitors the financial condition of operating centers to ensure efficient use of resources

• Performs ad hoc reporting and analysis as necessary

• May supervise subordinate staff

• Performs related duties as assigned.

Job Title Name: Finance Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Exempt

COMPENSATION AND BENEFITS

$52,267-$70,238/year, commensurate with experience and qualifications. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Please click on "Apply Now" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a cover letter and resume in Word or PDF format.

CLOSING DATE

Open until filled with review of applications to begin on February 5, 2024

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.