Accounting Technician/Accounts Payable II 

California State University, Dominguez Hill Toro Auxiliary Partners 

About CSUDH Toro Auxiliary Partners: 

The California State University, Dominguez Hills Toro Auxiliary Partners (CSUDH TAP) is a non-profit organization and was incorporated in 1968 as a partner of California State University, Dominguez Hills (CSUDH) to provide supplemental services that enhance core academic programs that are an integral part of the University’s educational mission. CSUDH is a highly diverse, metropolitan university primarily serving the South Bay area of Los Angeles County. CSUDH is one of 23 campuses that comprise the California State University system. 

The CSUDH TAP offers tremendous personal and professional growth opportunities, in addition to competitive compensation and a highly attractive benefits program, including employer-sponsored health, dental vision, life insurance, retirement program and vacation pay. 

Position Summary: 

The Accounting Technician II / Accounts Payable reports to the Assistant Director, Post-Award, works with the Post-Award team, and assists in all accounts payable and accounting operations of the Office of Sponsored Research and Programs (OSRP) related to grant and contract accounts.

Under general supervision, the incumbent is responsible for performing higher level accounting tasks related to the Accounts Payable operation such as resolving non-routine issues; analyzing data to report on key metrics; analyze data to identify opportunities to improve efficiencies and implement improvements; documenting and maintaining standard operation procedures; preparing and reconciling payables data; and providing exceptional customer service. 

The incumbent will manage a high volume of invoices for appropriateness of payment; obtaining payment approvals, data entry, matching, accrual of use taxes, interpretation and application of accounting policies and procedures, problem solving and heavy customer service contact. 

The incumbent will audit and reconcile accounts, including, but not limited to, Purchasing Card (P-Card) reconciliation, vendor statement reconciliation, reporting and pulling files for auditors, etc. 
Hourly Rate: $25.00-$33.00 DOEThis position is being filled by AnotherSource. Please apply directly to: https://careers-anothersource.icims.com/jobs/101635/accounts-payable-specialist-ii---csu-dominguez-hills/job

Essential Duties and Responsibilities 

Run the AP Pay Cycles: 

• Post information to journals, registers, and ledgers; analyze, assemble and compile data used in the generation of financial reports and/or analysis 

• Run the various pay cycles for auxiliary payroll tied to grant and contract accounts 

• Process wire payments in the Wells Fargo portal, and the Finance Enterprise system 

• Audit the trial balance for accuracy before checks are printed and released to vendors 

• Sort checks for distribution and contact various departments for check pick up 

• Research and follow up on reimbursement checks that are not picked up by employees 

Purchase Order Maintenance: 

• Setup and closeout of purchase orders 

• Verify all required compliance elements are present 

• Encumber funds in Finance Enterprise 

• Post payments and adjust encumbered balances 

Finance Enterprise Functional Assistance: 

• Perform a number of ongoing systems administration activities for the TAP’s financial software program (Finance Enterprise) 

• Unsettled claim user follow-up with Post-Award analysts 

• Responsible for creating new suppliers in Finance Enterprise 

Accounts Payable Compliance Activities: 

• Identify, track, and clear Accounts Payable compliance issues 

• Escalate unresolved compliance issues to the appropriate manager 

• Develop and maintain business processes to support this effort, leveraging automation 

Stop Payments and Voids: 

• Process and control void checks and stop payments 

• Handle monthly processing of stale-dated & escheated checks 

• Work with GL group to assist in bank reconciliation process 

• Maintain file of canceled and void checks and escheated payments 

Other: 

• Maintain records 

• Monitor the accounts payable email 

• System testing for upgrades 

• Accounts Receivable for Contracts as necessary 

• Archiving and boxing of documents as needed 

• Primary point of contact for pulling audit samples and other projects as requested 

• Other duties as assigned 

Minimum Qualifications and Experience: 

• Bachelors’ Degree required in accounting, finance or related field required. 

• Minimum of three years of progressively responsible accounts payable, general accounting or business experience. 

Required Skills and Abilities: 

• General knowledge of Generally Accepted Accounting Principles (GAAP), including three-way matching principles. 

• Ability to apply financial and accounting concepts, policies and procedures, as well as related regulatory compliance requirements. 

• Must demonstrate proficiency with Microsoft Excel and Word, web browsers, query tools, integrated financial systems (document imaging system and ERP system), and/or other types of records management systems. 

• Work independently; and make sound decisions and recommendations regarding accounts payable and accounting activities. 

• Skilled in organizing work and setting priorities to meet deadlines while processing a high invoice volume with accuracy and providing a courteous, professional demeanor and excellent customer service. 

• Effective oral and written communication skills. 

Preferred Skills/Abilities:

• Finance Enterprise financial system experience a plus. 

• An understanding of tax reporting regulations (1099, 1042S and 592B) experience preferred. 

• Procurement Card (P-Card) reconciliation experience a plus. 

• Previous experience in higher education a plus. 

• Excellent interpersonal and communication skills 

• Strong organizational skills 

• Ability to build and maintain effective working relationships 

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer. 

• Must be able to lift 15 pounds at times.

• Must be able to access and navigate each department at the organization’s facilities.

This position is being filled by AnotherSource. Please apply directly to: https://careers-anothersource.icims.com/jobs/101635/accounts-payable-specialist-ii---csu-dominguez-hills/job

Equal Employment Opportunity:

TAP is an Affirmative Action/Equal Opportunity Employer and does not discriminate against persons on basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex sexual orientation, covered veteran status, or any other protected status.

EEO/AA/Disability/Veterans:

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may contact the TAP Human Resources Office at (310) 243-2372.

E-Verify: 

This position requires new and re-hires employment verification to be processed through the E- Verify program administered by the Department of Homeland Security, U.S. Citizenship, and Immigration Service in partnership with the Social Security Administration.

If hired, the successful candidate will be required to furnish proof of legal authorization to work in the United States.

Conditions of Employment:

The person holding this position is considered a “mandated report” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily for any position that the CSUDH TAP deems sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children. Concerns for the safety and security of people, animals, or property, or heightened risk for financial loss to the CSUDH TAP or individuals in the university community. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees.

Employee at TAP is on an at will basis and can be terminated by either an employee or TAP at any time with or without case or advanced notice. Permanent status can neither be obtained nor granted.