Job Title: Automotive Office Manager

Location: Santa Fe, NM

Company Description:

We are a mid-size auto dealership group in the Santa Fe area looking for an Automotive Office Manager. This position reports to the Controller and assists with the accounting functions for the dealership. The Office Manager will be responsible for monitoring general accounting practices, budgeting, developing internal accounting controls and building a strong financial team.

Job Summary:

We are looking for a highly organized and detail-oriented individual to fill the position of Automotive Office Manager. This role will involve overseeing the daily operations of our office, ensuring efficient and effective administrative processes, and providing support to our sales and service departments. The ideal candidate will have a strong background in office management, exceptional leadership skills, and a passion for the automotive industry.

Responsibilities:

• Assist Controller with overseeing the financial accounting system and personnel.
• Oversight of daily accounting activities.
• Assist Controller with preparing monthly financial statements.
• Review all financial statements, ledgers, and manage the accounting staff to clear up any discrepancies.
• Processing automotive deals and title work.
• Performing Bank Reconciliations.
• Managing processing of accounts payable and accounts receivable.
• Processing weekly Payroll
• Meet with the accounting staff regularly to review business matters and develop plans to increase profitability.
• Management and training of accounting team
• Month and year end financials
• Ensure accuracy of data and reconciling to the controller.
• Research and communicate issues regarding aged accounts receivables.
• Work with controller on processes and procedures that need improvement.
• Act as the system administrator for our DealerTrack system.
• Prepare balance sheet reconciliations & various journal entries as needed.

Qualifications:

• Previous experience in office management, preferably in the automotive industry.
• Dealertrack DMS experience preferred.
• Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to work effectively with a diverse team and interact with customers.
• Proficient in using office software and tools, including Microsoft Office Suite.
• Knowledge of accounting principles and experience with financial record-keeping.
• Detail-oriented and capable of maintaining accurate and thorough documentation.
• Leadership qualities with the ability to motivate and guide a team.
• High level of integrity and professionalism.