Salary : $35,786.00 - $43,838.00 Annually
Location : Paducah, KY
Job Type: Full-time Regular
Job Number: 78523 - 01
Department: Police
Opening Date: 06/03/2024
Closing Date: Continuous
Description

The City seeks a highly motivated and driven professional with strong follow-through to support the Assistant Chiefs of Police and the Captain of Professional Standards. This position operates under the general direction of the Captain of Professional Standards to perform various professional duties in coordinating and supporting the police department. The Administrative Assistant plays a vital role in administering various department processes while performing secretarial and other duties as required or assigned.
Illustrative Duties

• Reviews police department applicants. Plans and assists with police department hiring and testing processes. Coordinates with applicants for fingerprinting.
• Uses design software to create recruiting and promotional materials for the department.
• Supports the Assistant Chiefs and Captain of Professional Standards in completing administrative tasks.
• Acts as department administrator for various department programs and websites.
• Assists in coordinating events such as promotional and retirement ceremonies, and other departmental functions.
• Maintains active personnel files.
• Answers and routes incoming telephone calls and electronic communications.
• Drafts, types, proofreads, scans, copies, mails, and files various correspondence and documents.
• Provide support to the Chief of Police's Administrative Assistant as needed.
• Provide support to the police department's payroll administrator as needed.
• Handles highly confidential information regularly.
• Enters purchase requisitions and assists with the department budget.
• Performs other duties as assigned.

Qualifications

Bachelor's Degree from an accredited college or University with major coursework in Public Administration, Business Administration, Public Relations, or other related experience equivalent to five years of full-time administrative or management support experience that evidences an advanced knowledge of executive level office administration, preferably in a public agency.
Knowledge, Skills, and Abilities

Thorough knowledge of general office practices and procedures. Ability to communicate effectively in writing and speech; develop and maintain effective working relationships with supervisors, departmental personnel, and the general public. Must possess excellent interpersonal communication skills. Ability to effectively utilize computer word processor and spreadsheet software; and handle sensitive contacts with the public and other state, regional, and community leaders. Ability to follow policies, practices, and procedures; payroll procedures, preparation, and related reporting requirements; office techniques and practices. Ability to carry out complex oral and written instructions; manage difficult and challenging interpersonal interactions; and develop good working relationships. Must project a positive image and represent the City of Paducah in a professional manner. Ability to maintain accurate and reliable records and files; prioritize own time in order to achieve optimal levels of productivity. Ability to be comfortable in an ever-changing work environment and willing to learn new things and apply them quickly. Must be able to anticipate needs based on circumstances as they arise. Ability to effectively communicate in both oral and written form while determining and maintaining the appropriate confidentiality level.
PHYSICAL REQUIREMENTS :
Ability to accurately operate a computer keyboard, office equipment, copy machine, and calculators. Extensive reading and close vision work. Maintain a minimum lifting capacity of 30 lbs. and sustain the ability for repeated standing, sitting, bending, and stooping. Must maintain the physical requirements to successfully pass the Essential Job Function Test as required for the position.
The City offers a very competitive benefit package. Most benefits, including health insurance, are effective the first of the month following 30 days of employment. Highlights of these benefits are outlined below.
Medical Benefits
The City allots each full-time employee $8,724 per year or $727.00 per month (effective 01/01/2015) to help pay for the cost of participation in the City's self-funded insurance plan. If a full-time employee chooses to waive coverage under the City of Paducah's plan, they can still receive $500.00 per year or $41.66 per month in a Health Reimbursement Account or a Flexible Spending Account upon submission of proof of coverage through some other group health insurance plan. The City offers a choice between the Investor high deductible health plan, or the Elite plan which provides co-pays for prescription medications through Anthem Blue Cross Blue Shield.
Dental Benefits
The City offers dental benefits through Delta Dental. Coverage is voluntary.
Vision Benefits
The City offers vision benefits through Anthem Blue View. Coverage is voluntary.

Wellness
In addition to the City's Health Allocation Benefit, full-time employees participating in the City's insurance can earn additional dollars to fund the purchase of their health, dental, and/or vision insurance by participation in the City's Wellness Plan. Employees who are tobacco-free can earn up to $2,250 per year. Tobacco-free employees with a qualifying spouse can earn up to $3,250 per year. Money left over after covering insurance premiums can be deposited into health spending accounts as required by plan guidelines.
Spending Accounts
Under the City's Section 125 cafeteria plan, full-time employees participating in the City's health insurance plan may elect to contribute additional dollars to a health spending account. With the Investor Plan, employees may select either an FSA or an HSA. With the Elite Plan, employees can participate in an FSA. Employee's may also wish to establish a Child and Dependent Care FSA to manage the cost of child care.
Supplemental Benefits
Currently the City uses AFLAC to administer voluntary supplemental benefits. The offerings include a cancer policy, short-term disability, accident, hospitalization, and group term life insurance.
Life Insurance
A full-time employee receives a life insurance benefit at no cost, effective upon date of hire. Terms of coverage vary based on position.
Retirement
The City of Paducah participates in the Kentucky Retirement System's defined benefit pension program. Employees' required contributions, employer's matching portion, required service components, and benefits vary based upon position and participation date.
Deferred Compensation
Employees may elect to contribute additional dollars towards individual retirement accounts through ICMA, Nationwide, or Kentucky DCP. Details for participation are available through the Human Resources Division of the Finance Department.
Education Assistance
The City provides financial assistance to eligible employees who satisfactorily complete qualified courses towards a post-secondary education. Applications to participate in the City's Educational Assistance program are submitted through the individual department directors. Terms and conditions may vary based upon course of study, allowable amounts, and reimbursement cap.
Vacation
Full-time employees begin accruing vacation time from their date of hire. Employees may accumulate up to a maximum of 50 days of vacation. Vacation time may be taken after six months of employment. Vacation accrual rates may differ for employees who are members of a bargaining unit.
Holidays
The City recognizes the following holidays:
New Year's Eve
New Year's Day
Martin Luther King, Jr. Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Thanksgiving Day
The Day after Thanksgiving
Christmas Eve
Christmas Day
One Personal/Birthday Holiday (taken at the time of your chosing) *Fire Dept designated day to use this holiday is July 1st*
Sick Time
In the event of a qualifying illness, the City offers a generous sick leave plan. Full-time City employees begin accruing sick time from the date of hire. The accrual of sick time depends upon one of two options chosen by the employee at the time of hire.
Option A* - eligible employees may accrue sick time up to a maximum of 242 days
Option B - eligible employees may accrue sick time up to a maximum of 150 days.
Unused sick time can benefit the employee at the time of their retirement with the City. Option A offers retirement credit for unused sick time, while Option B offers a cash incentive.
* According to KRS changes, employees with an original participation date 01/01/2014 or later will no longer have this option.
Employee Assistance Program
Because the City of Paducah recognizes its employees are one of its most valuable resources, the City offers a confidential Employee Assistance Program for employees needing help with:
Depression
Grief and Loss
Relationship Problems
Alcohol and Drug Related Problems
Financial Pressures
Family Problems
Parenting Concerns
Stress
Anxiety
This list constitutes a brief summary of offered benefits. Benefits will be covered in greater detail upon employment.