Corsearch is the premier provider of creation and protection solutions for trademark and brand professionals. With highly trained researchers, an expansive global content set, work-flow and specialized technology tools, which incorporate customer input.

From IP clearance to brand protection, Corsearch provides a comprehensive program that enables businesses to secure brand value and thrive commercially. Behind the world’s best-known brands, there’s Corsearch.

Corsearch has more than 1500 team members serving over 5,000 clients on five continents, and we’re growing and changing rapidly. We are a fantastic company to work for — with great benefits, growth opportunities, and a terrific internal culture — and we truly believe that it’s people who make us thrive.

Corsearch is growing fast and is always looking for new talented people to be part of the journey.

About You

• The ability to work to deadlines
• Understanding of project management
• Flexibility in working hours
• Thorough attention to details
• Self-motivated but able to work as a team
• Strong knowledge of all clerical activities

Executive Assistant Role Responsibilities

• Scheduling appointments and meetings for executives and upper-level staff as well as extensive diary management as required
• Managing email inbox and sending responses
• Format information for internal and external communication - memos, emails, presentations, reports
• Ordering and collecting lunch for external meetings
• Arranging travel and booking accommodation
• Maintain a high degree of confidentiality with regard to issues concerning members of staff and all stakeholders
• Recording meeting minutes as and when required.
• Acting as the first point of contact for visitors and callers to the company
• Greeting guests and showing them through to the meeting rooms
• Preparing meeting rooms and ensuring refreshments are available for each meeting
• Managing meeting room bookings
• Ensuring rooms are kept tidy and ready for both internal and external meeting
• Event planning when necessary
• Other duties as assigned

Office Management Responsibilities

• Procuring office, kitchen and food supplies including order management of confectionary, tea, coffee, other drinks etc.
• Monitoring levels of stationery and other consumables and ensuring that orders for supplies are placed in good time
• Working closely with the IT department to facilitate changing procedures, equipment set up etc. Basic functions may include changing printer cartridges and troubleshooting equipment
• Managing all health & safety for our London and Cardiff offices, including compliancy with first aid and fire safety
• Conducting regular risk assessments and ensuring all certifications are up to date
• Ensuring all building maintenance records are up-to-date and ensuring the company is always compliant
• Managing workplace security by issuing, checking, and collecting badges/fobs as necessary and maintaining visitor logs
• Liaising with maintenance contractors and suppliers for the New York office
• Acting as a resource and connection point for all employees regardless of status (in-office, hybrid or remote employees)
• Organizing company and team events
• Assisting Human Resources/IT with the onboarding of new joiners;

Your Qualifications/Experience

• 3 years’ experience in a similar role
• Must possess strong administrative skills; proficient in MS Outlook, Word, PowerPoint and Excel
• Proficient in using Zoom, Microsoft Teams, etc.
• Office management experience
• Good written and oral communication skills
• Time management skills
• Good use of initiative and common sense
• Proactive and flexible attitude