The Administrative Assistant 1 provides high-level administrative support for assigned Leadership as well as back-up support for current administrative staff.

Answer phones/screen calls & manage/maintain management calendars
Make travel arrangements for team
Arrange teleconference calls and webcasts
Compile numerical or statistical data
Schedule meetings or appointments/conference rooms
Write business correspondence
Maintain records, reports or files
Use word processing or desktop publishing software
Manage expense reporting for team
Attend meetings in order to record minutes when requested
Prepare reports, memos, letters and other documents, using word processing, spreadsheets, database, and/or presentation software
Compile, transcribe, and distribute minutes of meetings
Prepare agenda for visitors and coordinate travel
Ability to maintain confidential information

Prepare responses to correspondence containing routine inquiries
Screen phone calls for executives
File and retrieve corporate documents, records and reports
Prepare agendas
Open, sort,distribute incoming correspondence, including faxes & email
Must work and interact effectively and professionally with and for others throughout various levels of the global organization
Engage in special projects as assigned

High school diploma or equivalent
Extensive working knowledge of Microsoft Windows Office,(ie Excel, PowerPoint and Word)
Experience producing spreadsheets and other computer-generated data analysis reports
Previous office experience and/or Associates Degree in Business Administration or related field preferred.

Proven ability to quickly learn new technical subject matter that may be unrelated to area of formal training
Experience performing multiple projects simultaneously with minimal direction/supervision

Physical Requirements:

Works under general office environmental conditions.
Sitting for extended periods, utilizes close visual acuity for working with computers, etc.

Occasionally required to lift up to 50 lbs. from floor to waist to move tables, chairs for appropriate room set up
Occasionally required to stand; walk and stoop, kneel or crouch