Cook County

Sheriff

Job Code: 0047

Job Title: Warrant Clerk / Administrative Assistant II

Salary Grade: 14

Department: Sheriff’s Police

Characteristics of the Position

General Overview

The Cook County Sheriff’s Police Department Emergency Communications Center, located in Des Plaines, Illinois is seeking applicants for the position of Warrant Clerk. Clerks receive warrants from the Cook County court system and are responsible for the maintenance of warrants in various databases including Law Enforcement Agencies Data System (L.E.A.D.S.) and the National Crime Information Center (NCIC). Clerks work together, in a team environment, and manage warrants.

Key Responsibilities and Duties

Receives data from the Cook County court system including new warrants, executes, quashes and recalls. Processes warrant packets that include background criminal history information for warrant entry. Conducts additional research on warrants to ensure proper information is entered into databases.

Cancel, enter, modifies, queries and validates databases in different computer programs such as LEADS, NCIC, IWIC, CLEAR, CLEARNET, Passport and Odyssey.

Organizes hard copies of warrant packets including file maintenance.

Exercises skill in the coding, screening, sequencing, filing, copying, proofing, logging and cross-referencing of routine and complex data via hand, computer or other format (microfilm, tape, etc.); Reviews assembled material for completeness, clarity and accuracy; reconciles discrepancies by looking up data in files, cross-referencing other data and records, conferring with senior staff or telephoning other offices as required.

Knowledge, Skills and Abilities

Skill and proficiency in the use of keyboard as applied to the operation of computer terminals. Ability to work in multiple type of computer databases.

Good attention to multifarious detail, ability to proof, verify and edit complex data, transcribe and cross reference data from computer screen and documents, ability to follow-up in a thorough and timely manner relative to unresolved business.

Thorough knowledge of correct language usage, punctuation and grammar, and their proper application to business forms, letters and technical records; knowledge of technical or legal terms and their proper spelling, where applicable.

Skill and accuracy in the control, organization and maintenance of files and records according to various methods.

Good communication skills; ability to gather information from others and make inquiries; ability to convey information and explain or describe basic office policy and procedure to others in person or by telephone.

Skill in exercising sound judgment relative to problem solving and referring problems in the appropriate manner.

Skill in the operation of standard office equipment.

Ability to understand and carry out instructions, written and verbal, and accurately relate such instructions in full or part to others.

Ability to coordinate several tasks and perform well under pressure, plan and conduct multiple assignments within specified time frame/deadlines; ability to fill in for and perform the duties of lower-level clerical staff as needed; ability to relieve higher level clerical or secretarial staff.

Minimum Qualifications

Possession of a High School Diploma or General Education Development (G.E.D.) test certificate.

A minimum of one (1) year, full time professional work experience utilizing skills, knowledge and abilities comparable to those characterized herein and applicable to area of assignment.

Typing skills (35 w.p.m. and 90% accuracy) and familiarity with computer keyboards and data inputting, clearly legible handwriting, proficiency in spelling. Skill testing is required for this position**

Ability to work the 1 p.m. to 9 p.m. shift at the Sheriff’s Police Emergency Communications Center in Des Plaines, Illinois.

Required to be capable of working any shift assigned; must be capable of working Holidays and/or weekends, if required; must be capable of working overtime, if required. Must have flexibility with regards to work hours and location.

Required to successfully pass, within one (1) month of hire, a LEADS Certification (Law Enforcement Agency Data System) and maintain re-certification, required every two (2) years.

Preferred Qualifications

One of more years of experience with LEADS/NCIC full access that includes file maintenance tasks such as cancel, enter, modify, query and validate records.

Currently holds a LEADS certification.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee’s normal line of work.

Please note that there are no remote job opportunities, all positions are located onsite.

The Cook County Sheriff’s Office prohibits all unlawful discrimination in its hiring and promotional process.

All Cook County Sheriff’s Office employees must apply on the internal employment page to be considered; the application may be accessed via the SheriffNet site.

• Note: All Internal Applicants are subject to Cook County Promotional salary rules if selected.

**Article EE, Civilian Recruitment and Selection Process, of the Sheriff’s Employment Action Manual, applies to this employment process and can be found at the following link: https://www.cookcountysheriff.org/wp-content/uploads/2019/10/SEAM-Article-EE-Civilian-Recruitment-and-Selection-Process-10-17-19.pdf

I Certify that no Political Reasons or Factors were considered in any decision I made or action I took related to this Employment Action.Further, I do not know of or have any reason to believe that anyone else considered or took action based on Political Reasons or Factors with respect to this Employment Action.

EEO Statement

At the Cook County Sheriff’s Office, we value and embrace you. It’s our belief that diversity and inclusion is an essential component to our success as an international business. Accordingly, we are committed to provide a work environment free of discrimination and harassment. The Cook County Sheriff’s Office policy applies throughout the employment relationship—including recruitment, hiring, training, advancement, separation, and day-to-day practices. The Cook County Sheriff’s Office employment decisions will not be based on race, color and ancestry, religion, national origin, age, gender identity, sexual orientation, family or parental status, disability, medical history, genetic information, or any basis prohibited by applicable law. Employment decisions will be based on an applicant’s merit and qualifications, the position requirements, and our business needs.

Benefits

• Health Insurance Program – Health insurance coverage includes medical, dental and vision care and is available for an employee and his/her eligible dependents

• Holidays – Thirteen (13) Holidays are granted in each Fiscal Year

• Sick Leave – Granted sick leave is earned and accrued at the rate of one (1) day for each month of service and may be accumulated up to one hundred and seventy-five (175) working days

• Vacation Leave – Granted Vacation leave is earned and accrued, with employees having the opportunity to accrue fifteen (15) days within the Fiscal Year; Vacation leave accruals increase based on an employee’s anniversary date of employment

• Life Insurance – Basic term life insurance, equal to one (1) times the employees annual salary, is offered to every employee at no cost and the employee may elect to purchase supplemental coverage

• Pension Plan – Employees contribute into the Cook County Pension Fund and earn a prescribed percentage for each year of service; employees may be eligible for an annual annuity after ten (10) years of service and upon reaching a certain age based on when the employee started employment

• Deferred Compensation Program – Employees may elect to enroll in a deferred compensation plan, a tax deferred plan which may be used as a supplemental retirement option.

Drug and Alcohol-Free Workplace

It is the policy of the Cook County Sheriff’s Office to provide a drug- and alcohol-free workplace for all members. It is imperative that all Sheriff’s Office members are capable of devoting constant and uninterrupted attention to the performance of all assigned duties without risk to safety and security for themselves, other members, or the public. To ensure the goals of this policy are met, all Sheriff’s Office members shall be subject to drug and alcohol testing, whether mandatory, random, or based on reasonable suspicion.

INCLUSION

We welcome you—the whole you. Your background, your culture, your ethnicity, your unique experiences, your way of looking at the world. We truly believe that your individuality helps us create a diverse, inclusive and inspired workplace in which every ethnicity, nationality, religion, elder status, family structure and gender identity is embraced and valued. We also welcome your passion for making the lives of children, your co-workers, and our organization better. Because as different as we are, that’s the common theme that will always keep us moving forward together. *Must be legally authorized to work in the United States without sponsorship.* This position requires successful completion of post-offer tests, which may include a background check, drug screen and/or medical examination. Falsification of any information in the application process will result in disqualification, dismissal after hire, and/or placement on the Cook County Sheriff’s Office Ineligible for Rehire List for a period of two (2) or five (5) years. For current Cook County Sheriff’s employees, such falsification may result in discipline, up to and including termination, and placement on the County’s Ineligible for Rehire List for a period of two (2) or five (5) years. See Cook County Code of Ordinances, Article II, Sections 44-54 Unlawful Practices Relating to Employees and Employment - Penalty, 44-56 Political Discrimination; Cook County Employment Plan, Section V.N. Pre-Interview License and Certification Verification; Supplemental Policy No. 2014-2.13 Ineligible for Rehire List; and Cook County Personnel Rules 3.3(b) (7) (8) (18).

THE COOK COUNTY SHERIFF’S OFFICE IS AN EQUAL OPPORTUNITY EMPLOYER NOTE:

As an internal candidate, should you be offered the position, salary allocations shall abide by the Cook County Personnel Rules. “The Cook County Sheriff’s Office hiring process is governed by the Sheriff’s Employment Action Manual (SEAM) which prohibits employment actions from being influenced by any Political Reasons or Factors for Non-Exempt Positions. The advertisement of this position by any individual does not constitute an offer or promise of employment, promotion, or any other employment action and shall not influence the Cook County Sheriff’s Office hiring decision. Cook County Sheriff’s officials and employees who become aware of or receive a complaint that involves an allegation of Political Reasons or Factors being considered in the hiring process of Non-Exempt positions are obligated to refer the complaint to the Cook County Compliance Officer. If the Cook County Compliance Officer sustains allegations of Political Reasons or Factors being considered, the Cook County Sheriff’s Office will disqualify the Applicant or Candidate from consideration for employment and disciplinary action will be imposed on any involved Cook County employees, if applicable.”