Office Assistant – Downtown El Paso, TX

Join our vibrant team as an Office Assistant and become a key player of our daily operations. We are looking for a proactive, disciplined, detail-oriented individual who thrives in a fast-paced, supportive environment. The ideal candidate will play a crucial role in facilitating office operations and enhancing team efficiency by overseeing administrative tasks and coordinating activities. We’re excited to welcome a forward-thinking Office Assistant who is eager to learn, grow, and excel with us.

Key Qualifications:

• Associate’s Degree or similar certification.
• Proven experience as an office assistant or in a similar role of at least 1 year.
• Bilingual: Fluent in both Spanish & English.
• Strong organizational and planning skills.
• Excellent communication and interpersonal abilities.
• Experience with file management, both physical and electronic.
• Ability to handle confidential information with discretion.
• Tech Savvy. Proficient in MS Products and Microsoft Teams.
• Must be able to pass a drug test and background checks.

Key Responsibilities:

• Client Onboarding: Assist in the onboarding process for new clients to ensure a seamless integration into our business operations.
• Administrative Order and File Management: Maintain orderliness in file management; ensure all physical and digital files are organized and easily accessible.
• Standard Operating Procedures (SOPs) and Presentations: Create and update SOPs; prepare presentations as required to support team objectives.
• Invoice Oversight: Manage and oversee the invoice process, ensuring accuracy and timely handling of all accounts payable and receivable. QBO experience preferred.
• Legal Document Filing: Place orders for necessary services and oversee the filing of legal documents in compliance with regulatory requirements.
• Microsoft Teams Coordination: Utilize Microsoft Teams to facilitate communication and document order within the team.
• Public Relations and Event Management: Oversee the PR calendar, coordinate public relations activities, and assist in the planning and execution of events.
• Travel Coordination: Arrange all aspects of team travel, including accommodations, transportation, and itinerary planning.
• Office Standard: Maintain the office space standard.

What We Offer:

• A supportive, calm, and vibrant working environment.
• Opportunities for professional growth and development.

Job Type: Full-time

Pay: $11.00 - $13.00 per hour

Expected hours: 30 – 40 per week

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• El Paso, TX: Relocate before starting work (Required)

Work Location: In person