TM Process & Controls, Inc. is a full-service design-build company that provides custom process and automation solutions to the food and beverage manufacturing industry. Our employees' technical design and hands-on field experience has developed, executed, and commissioned technical solutions throughout the United States and the Caribbean. We are a fast-growing process & process controls company in search of a talented individual who would like to further his/her career as an administrative assistant.

Position Summary: We are seeking an organized and proactive Administrative Assistant to join our organization. When guests arrive at the office, you will greet them and determine the reason for their visit. You will support our staff with clerical duties, including answering phones, making copies, and organizing files. When necessary, you will also input information into our database to ensure our electronic files are updated. We prefer candidates who have some administrative support experience, but we are willing to train the right person.

Essential Responsibilities

• Welcome clients and office guests in person and on the phone.
• Monitor and maintain office equipment and supplies; request repair or restocking when necessary.
• Ensure office is kept clean and organized at all time.
• Support staff and executives with clerical tasks and/or addressing queries.
• Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Schedule meetings and appointments within the office.
• Sort and deliver mail/packages to staff daily.
• Assist in the onboarding process for new hires.
• Liaise with facility management vendors, including cleaning, catering, and security services.
• Organize and/or coordinate corporate social responsibility events as well as training and conferences.
• Arrange and maintain service on company vehicles.
• Entering Data into QuickBooks.

Minimum Qualifications

• High school diploma or GED.
• Proficient with Microsoft Word, Excel, and Outlook.
• CDL is required.

Preferred Qualifications

• High school diploma or GED.
• 1 years of experience as an administrative assistant a plus.
• Proficient with Microsoft Word, Excel, and Outlook.
• Experience with QuickBooks Desktop.
• Hands on experience with office machines (e.g. fax machines and printers).
• Fast, proficient, and accurate typist.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills in a fast-paced environment.

The physical demands described here are representative of those that must be met by an employee to successfully preform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for long periods of time; stand; walk; use hands to finger handle, or feel; reach with hand and arms; grasp and manipulate objects; and talk or hear. The employee may be required on occasion to climb stairs and/or ladders; kneel; stoop; crouch; and crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

• The nature of this job takes place in a clean, pleasant, and comfortable office setting. This position will require a minimum of 5% travel time.
• This position will be full-time Monday through Friday, 9am to 6pm.
• Medical, Dental, and Vision Insurance.
• 401(k).

The estimated start date for this position is June 12, 2024.