Onsite Location(s)

Compleat Kidz - Charlotte - Baldwin Clinic
125 Baldwin Ave , Charlotte, NC 27265

Onsite Options

• Domestic

Description
ABOUT US:
Compleat KiDZ is the largest and fastest growing multi-disciplinary rehabilitation treatment organization in North Carolina. What sets us apart is our ability to provide all pediatric services under one roof and our team approach to patient care. We provide Occupational, Physical, Speech Therapy services to children birth to 18 years of age in our clinics.
We are seeking an experienced Facilities Admin Coordinator to join our team.
Basic Accountability Statement:
Reporting directly to the Facilities Director, the Administrative Coordinator provides support to the Facilities department and coordinates all day-to-day activities and correspondence flowing through the department. They would oversee special projects and assist with the department’s core priorities to meet objectives and deadlines. The Administrative Coordinator must be highly organized and detailed with problem solving ability. They must be a self-starter, able to work independently and with a team in a fast past and growing environment. They would need to exercise good judgment in a variety of situations. They should have strong written and verbal communication skills, along with administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities.

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Job Responsibilities:*

• Project management support – related to renovations, improvements or build-outs
• Coordinate facilities team day to day activities and appointments
• Coordinate Facilities work ticket system – acknowledging all incoming work tickets, making assignments, updating tickets and projects, creating new work tickets as needed
• Manage estimates, purchase orders, invoices and payments
• Manage procurement for all clinics related to furniture, equipment and supplies – ordering, tracking, manage deliveries and installation
• Produce reports of department and clinic activities relating to maintenance and special projects Manage vendor relationships, contracts and service agreements – track performance, terms and output
• Manage property leases, tenant relationships tracking lease terms and tenant work request
• Manage security alarm program for all locations – issue/delete codes, setup/close accounts, register with local municipality, perform periodic audits
• Maintain up to date contact list of clinic sites, key personnel, city contacts and vendor contacts by region
• Timesheet preparation for independent contractors, reporting weekly time and mileage
• Manage and track physical assets of a clinic
• Assist with space planning

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Position Requirements:*

• Background in administration
• Background in facilities or maintenance a Plus
• Willing to travel to clinics when required.
• Adaptable to changing environments.
• Able to work out of our Charlotte office near downtown.

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Skills:*

• Strong organizational skills that reflect the ability to perform multiple tasks seamlessly with excellent attention to detail
• Highly analytical
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands
• Strong interpersonal skills and the ability to build relationships with coworkers and external partners
• Expert level written and verbal communication skills
• Highly resourceful team player with the ability to also be extremely effective independently
• Demonstrated proactive approaches to problem-solving with strong decision-making capabilities
• Proficient in Microsoft Office
• Self-starter with strong ability to prioritize daily as needs change
• Able to manage multiple project/tasks in a work day
• Ability to supervise, lead and motivate others
• High priority on meeting deadlines with a sense of urgency when warranted

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Disclaimer*
This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Compleat KiDZ is an Equal Employment Opportunity Employer that values and encourages diversity.