Full-Time Human Resources

Administrative Assistant

POSITION DESCRIPTION

Department: Human Resources

Job Status: Full Time

Reports To: Human Resources Director

Work Schedule: 8:30 AM – 5:30 PM

Position Supervised: None

POSITION SUMMARY:

The Administrative Assistant will be responsible for the administrative support of day-to-day human resources operations. Assist with administering benefit enrollments. Maintain compliance with federal, state, and local employment and benefits laws and regulations. Assist with tracking and updating employee information and maintaining personnel records. Responsible for gathering and processing necessary documentation for payroll, preparing timely reports, arranging schedules, maintaining and monitoring record databases, and responding to inquiries. Proficient in use of personal computer and related software (e.g., Microsoft Word, Excel/spreadsheet, Pivot, ORG Chart, PowerPoint) use of office equipment

ESSENTIAL FUNCTIONS:

1. Prepare packets for new hires as needed. Onboard new hires and ensure all documentation is received based on checklist, filing, documents uploaded to BambooHR, and new hire master sent to payroll accordingly.
2. Prepare employee benefit enrollment packets including plan changes, or a qualified life event. Enrolling employees in medical, dental and vision on healthcare websites, and ensuring completed benefit enrollment forms are placed in the employee’s medical file.
3. Maintain BambooHR weekly to ensure all employee information is accurate and updated accordingly.
4. Provide a monthly HR report to include a list of new hires and terminated employees on the first of every month and submit a report to the HR Director as well as a annual HR report.
5. Prepare Status Changes for employees when payroll changes occur and at annual review and submit to HR Director for approval.
6. Maintaining personnel files including payroll and medical file and documentation in a timely manner.
7. Email and track employee performance evaluation forms (30, 90 & annually) and scan and upload evaluations to BambooHR as completed.
8. Update and track employees’ professional licenses, certifications, and credentials in BambooHR. Inform the HR Director if any have an upcoming expiration date.
9. Setup CareLogic for new hire clinicians.
10. Setup Relias Training access on an as needed basis for new hires.
11. Update and maintain CND Organization Chart when new employees are hired and send to the HR Director.

1. Assist the HR Director with CARF/OHMHAS certification requirements including maintaining a binder for tracking all employee required trainings, company building inspections, companywide live simulations and fire drills and CARF workforce development and management workbook. (quarterly & annual basis).
2. Prepare and post job openings for vacant positions on various job boards as needed with the approval of the HR Director.
3. Scheduling and completing candidate telephone job interviews and scheduling in-person interviews with Department Supervisors with the approval of HR Director.
4. Schedule an online pre-screen drug test, check driving record and fingerprinting for new hires.
5. Create and issue Employee ID Badges under the supervision of the HR Director.
6. Complete SAM.GOV, OIG.hhs.gov and Ohio Medicaid exclusion search for all new hires and annually for staff.
7. Review CND policies and procedures at least monthly, quarterly, and annually, update any to reflect current policy changes including updates to CND Employee Manual or Health and Safety Manual updates.
8. Provide Front Desk and East Office phone coverage on an as-needed basis.
9. Participate in staff meetings and required committees and prepare agendas and minutes for meetings.
10. Attending conferences, trainings, job fairs, webinars/seminars as needed to enhance your knowledge, broaden your horizon and obtain continued education.
11. Responsible for emailing reminders to new hires to complete their benefits enrollment for new hires and open enrollment.
12. Assist Billing Department with data entry and account receivable reconciliation on an as-needed basis.
13. Performs other duties as assigned to promote the overall mission and vision of CND.

SKILLS AND ABILITIES:

Education: Associates Degree in human resources, accounting, or equivalent experience with some college or technical school course work and a minimum of three years of job-related experience, preferably in a human resource department; or any equivalent combination of education and experience providing administrative duties that provides the required knowledge, skills, and abilities.

Additional Eligibility Qualifications High level of interpersonal skills to handle sensitive and confidential situations and documentation.

1. Ability to multi-task when needed.
2. Attention to detail in composing, typing and proofing materials, establishing priorities, and meeting deadlines.
3. Good to excellent spelling, grammar and written communication skills.
4. Excellent telephone and oral communication skills.
5. Ability to maintain a high level of confidentiality.

Computer Skills

Proficient in use of personal computer and related software (e.g., Microsoft Word, Excel/spreadsheet, Pivot, ORG Chart, PowerPoint) use of office equipment (e.g., fax, copier, printer, scanning/uploading programs, use of a flash drive and Adobe).

Other Requirements

• Must be Covid-19 vaccinated.
• Must possess a valid Ohio Driver's License; must pass a criminal background check and a pre-employment drug screen.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

This job description in no manner states or implies that these are the only duties and responsibilities to be performed by the employee filling this position, who will be required to follow instructions and perform any duties required by the employee's supervisor or designee.