The Office Coordinator is charged with the administrative and logistical support of the Lompoc One-Stop facility. This position will help ensure the efficient and effective use of resources, including customer service, filing, typing, copying, maintaining equipment, and supply inventories, including fleet and facility management.

Our agency provides employees with a positive work environment and the ability to balance work & home along with excellent benefits. Our benefit package includes: medical, dental, vision, life insurance including sick, vacation, and personal leave with 11 paid holidays and a fully vested retirement plan with and up to 5% match.

This position is located in Lompoc and is full-time with full benefits and starting out between $18.50 - $21.30 per hour.

Essential Duties and Responsibilities: Other duties may be assigned.

● Manage general office functions, including customer service, administrative support for staff, and point of contact for building maintenance and vendors.

● Receive, greet, and direct visitors; respond to inquiries and provide information related to organizational services and activities.

● Support client intake by facilitating screening and referral process, the completion of paperwork, and scheduling of appointments.

● Answer and direct phone calls to appropriate personnel as required; take and relay messages as appropriate.

● Process incoming and outgoing mail.

● Support staff in preparing for events and presentations.

● Coordinate the use of office space, including making meeting room reservations and provide A/V support.

● Compile information and maintain a variety of records and logs related to programs, services, and activities.

● Establish and maintain filing systems.

● Order, receive and maintain inventory of office supplies.

● Maintain employee directory for facility and responsible for issuance of alarm codes and keys.

Knowledge, Skill & Ability Required

Disposition: To be highly successful, the Office Coordinator should be:

● Energized by the opportunity to support staff, clients, and partners.

● Passionate about advancing equitable outcomes to increase self-sufficiency for clients, staff.

● Able to work independently and collaboratively.

● Organized, with a strong attention to detail, and thrive on supporting multiple projects.

● Invested in self-care and wellness practices which allow for life-work balance.

Education and/or Experience: High school diploma or equivalent and three (3) years administrative experience.

Computer Skills: Knowledge of internet, spreadsheet, and word processing software, with the ability to understand the use of specialized database applications.

Certificates, Licenses, Registrations: Valid California Driver’s License with ability to qualify for coverage under Agency insurance plan. Travel may be required within the County.

Other Skills and Abilities: Ability to speak Spanish required.

Work Environment: The noise level in the work environment is usually quiet.

Please note: CommUnify has a mandatory COVID-19 Vaccination Policy with ability to request a vaccination accommodation due to medical or religious reasons.

CommUnify, AA/EOE

CommUnify has been chosen by the Santa Barbara South Coast Chamber of Commerce as the 2024 Nonprofit of the Year!

Job Type: Full-time

Pay: $18.50 - $21.30 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Education:

• High school or equivalent (Required)

Experience:

• computer: 3 years (Required)
• Administrative: 3 years (Required)

Language:

• Spanish (Required)

License/Certification:

• Driver's License (Required)

Ability to Relocate:

• Lompoc, CA: Relocate before starting work (Required)

Work Location: In person