Description

Position Job Title: Payroll Manager

Reports to: Executive Director, People Resource Center (dotted line to Finance)

FLSA Classification: Salary, Hybrid

Commonwealth Pain and Spine (CP&S) is one of the fastest growing, progressive, comprehensive pain management groups in Kentucky and Southern Indiana. Our team of friendly physicians are all board certified in pain medicine and anesthesiology and take the time to educate our staff. Our facilities are brand new with the latest technology. We have a team/family-oriented culture with great hours, competitive pay, benefits, and open interaction between our staff and management.

Job Summary:

The Payroll Manager works in concert with the Finance team and Leaders to ensure the accurate preparation, documentation, distribution, and reconciliation of payroll. 

This role is responsible for the review and examination of payroll processing and employment status changes. Ensures data is accurately processed and maintained according to organization rules and applicable regulations. 

Responsibilities:

Works closely with Leaders and Employees to verify accurate calculation of wages, tax withholding, and company deductions.

Processes organizational payroll per identified pay cycle.

Reviews the bi-weekly, and off-cycle pre-process payroll registers and reports for accuracy.

Responsible for continuous review of payroll tax data, notices, and filings.

Review and verify all wage tax rate notices and communicate changes to appropriate stakeholders.

Review all payroll tax returns prepared by third-parties for accuracy and reasonableness.

Resolve errors and respond to all inquiries.

Implements quality controls to ensure the integrity of the payroll including dual-control procedures.

Ensures payroll issues are escalated and resolved promptly.

Helps identify and resolve system issues and recommends solutions.

Develops, maintains, and utilizes checklists and standard operating procedures.

Maintains up-to-date knowledge of city, state, local, and federal legislation affecting payroll.

Exhibits excellent customer service and a positive attitude when resolving payroll inquiries

Works under minimal supervision.

Promotes employee confidence by protecting payroll operations and maintaining confidentiality of payroll information.

Assists in special projects as assigned. 

Contributes to team efforts.

Builds relationships with teammates and contributes to the success of the department.

Regular, predictable attendance as an employee will be considered hybrid and will travel to the corporate office at least three (3) days per week.

This list of essential functions is non-exhaustive and may be supplemented, as necessary.

Additional Responsibilities:

• Hold yourself and your teammates accountable.
• Accept feedback and provide constructive feedback to others.
• Invest in others.
• Seek opportunities to understand the core business functions.
• Add value by working beyond your job description.
• Think creatively and offer solutions.
• Build professional relationships throughout the organization.
• Model positive interactions and respect for teammates.
• Be humble, ask for help and offer help.
• Create exceptional customer service experiences for internal and external customers.
• Represent the organization professionally.
• Be proactive and anticipate needs.

Requirements

• Five to seven years’ progressive experience in payroll and HRIS administration is required.
• Demonstrated knowledge and experience in payroll tax management.
• Demonstrated knowledge and experience in multi-state tax management.
• Proficient with MS Word, Excel, PowerPoint, Outlook.
• Experience with Paylocity a plus.
• Excellent communication skills (oral, written, and listening).
• Strong interpersonal and customer service skills.
• Must be a self-starter and possess good organizational skills.
• Comfortable working in a fast paced, high-energy environment.
• Strong time management skills.
• Ability to maintain confidentiality of payroll information.
• Interest in problem solving and research.

Education:

• Bachelor's degree or equivalent combination of training and experience is required.