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THIS POSITION WILL BE IN PERSON AT THE CORPORATE LOCATION IN LOVELAND, OHIO
The Executive Administrative Assistant is responsible for providing support for the Senior Leadership Team of Health at Home. The Executive Administrative Assistant performs and coordinates assigned administrative activities involving data and document processing, storing, retrieving, and integrating information for dissemination to internal and external customers. Serves as an information and communication coordinator; assists with planning and scheduling meetings and appointments; organizes and maintains paper and electronic files; manages projects; conducts research; and disseminates information. Works independently or works with a team of administrative assistants.
Responsibilities1. Supports CommonSpirit Health at Home’s mission to make the healing presence of God known in our world by improving the health of the people we serve, especially those who are vulnerable, while we advance social justice for all. Our mission aligns and supports with that of our parent health system; supports CommonSpirit Health and CommonSpirit Health at Home’s values, strategic goals and high standards of customer service; consistently lives People First Behaviors; and follows the policies and procedures of the organization.2. Adheres to the Corporate Compliance Program, including confidentiality of HIPAA health protected health information.3. Proficient in Google Suite including Docs, Sheets, Slides, Chat and Google drive4. Manages calendars for executive(s), in addition to making travel arrangements to include preparing executive(s) itinerary with all pertinent trip information, coordinating meeting logistics such as room set up, providing printed materials, making meal arrangements, and creating appointments.5. Coordinate board meetings, includes but is not limited to scheduling and board packet compilation (preparation of draft agenda, minutes from prior meeting, financial statements, and operations reports).6. Maintains and updates Administrative, Clinical, Home Health, Hospice, and HIPAA policies and procedures manuals and uploads to Intranet.7. Maintains office efficiency which includes cleanliness and neatness in common areas as well as ordering supplies when needed.8. Maintains office records; electronic and paper filing system, ensures security of files, ensures effective transfer of files and records, retains, transfers and disposes of records according to retention schedules and policies.9. Creates, modifies and formats reports and presentations.10. Processing monthly expense reports for executive(s).11. Responsible for answering the front desk phone and sorting mail.12. Will be responsible to back-up Office Manager in absence.13. Must maintain confidentiality in all communications and maintain a positive professional image individually and regarding the company in communications and interactions.14. All other duties as assigned.
QualificationsHigh School Diploma or equivalent
At least five years experience in similar position
Excellent writing, editing and speaking skills.Excellent computer skills with knowledge of multiple software programs used by the organization.Excellent computer skills with knowledge of multiple software programs used by the organization and the ability to type 50 words per minute.Working knowledge of office equipment.Highest level of confidentiality required.Consistently works as a team player.Excellent planning and problem solving abilities, organizational skills, detail orientation, and appropriate follow-upAbility to work without detailed supervisionAble to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objectiveStrong track record of achieving targetsAbility to perform well under pressure and to manage crisesPolished political and diplomatic communication skillsWell-developed social skills, intelligent, clear-thinking, resourceful
Part Time
$72k-93k (estimate)
12/02/2023
05/10/2024
The job skills required for Executive Administrative Assistant include Scheduling, Leadership, Confidentiality, Problem Solving, Organizational Skills, Communication Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Administrative Assistant positions, which can be used as a reference in future career path planning. As an Executive Administrative Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Administrative Assistant. You can explore the career advancement for an Executive Administrative Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Executive Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Executive Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Executive Administrative Assistant job description and responsibilities
Executive assistants will prioritize and filter calls and emails, while also communicating on the behalf of the executives they support.
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Executive assistants need to be friendly and enthusiastic towards visitors and clients.
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The executive assistant must be dedicated to providing a high degree of support to the CEO at all times.
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Collaborate with leaders and other administrative professionals across the organization.
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Manage a complex schedule and successfully work with administrative staff for senior executives at external organizations.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Executive Administrative Assistant jobs
An executive assistant must prove to the CEO that they are capable, positive, self-motivated, and organized.
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Start with a good telecommunications system.
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Learn knowledge of general office procedures (e.g., filing, correspondence, scheduling).
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Become Focused and Committed to Deadlines.
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The executive administrative assistant position requires reliability and flexibility.
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Step 3: View the best colleges and universities for Executive Administrative Assistant.