Job Overview:

We are seeking a highly detail-oriented, resourceful, and reliable Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will have excellent communication skills, strong multitasking abilities, and the ability to work in a fast-paced environment. This is a full-time position in our office.

Duties:

• Assist with financial tasks such as expense tracking, billing, and invoice processing
• Monitor and conduct all Accounts Receivable/Payable transactions
• Hande all payroll duties in a prompt and accurate manner
• Process all payments in a prompt and accurate manner
• Proactively reach out to open accounts for collecting any late payments
• Process all purchase orders with our vendors in a timely and accurate manner, following up on details when necessary
• Correspond with our international suppliers on all purchase orders
• Use our Electronic Deposit System for all checks received
• Conduct research and compile data as needed
• Update and maintain all necessary spreadsheets and QuickBooks entries
• Handle sensitive and confidential information with discretion
• Serve as a point of contact for all suppliers/vendors and maintain a good relationship with them
• Coordinate with our Accounting Department to provide accurate and up-to-date information
• Perform general administrative tasks such as filing, data entry, and phone management

Requirements:

• Proven experience in a similar role
• Proficient in using QuickBooks for financial tasks
• Strong data entry skills with a high level of accuracy
• Ability to prioritize tasks and meet deadlines
• Exceptional attention to detail
• Strong understanding of Accounts Receivable/Payable process
• Strong written and verbal communication skills
• Proficient in using Google Suite (Docs, Sheets, Slides) and Excel
• Fast learner with a student mentality
• Reliable, trustworthy, and honest individual willing to wear many hats

We offer competitive pay and opportunities for professional growth. If you are a motivated, resourceful individual with exceptional organizational skills, we would love to hear from you.

Job Type: Full-time

Pay: $50,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Chatsworth, CA 91311 (Required)

Ability to Relocate:

• Chatsworth, CA 91311: Relocate before starting work (Required)

Work Location: In person