Must be a US Citizen
W2 with full benefits - 1 year contract position with potential for extension or conversion

COVID19: Must be fully vaccinated and provide valid proof of a completed COVID19 vaccination prior to starting work, absent an approved accommodation for religious or medical reasons.

Customer and contract specific training will be required and provided.

Location - JPL/NASA, Pasadena, CA (Onsite-1 day per week telework)

Offer contingent on ability to successfully pass a background check and drug screen

LCAT - Staff Assistant II

The US base salary range for this full-time position is $24-46/hr benefits. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

As a Group Staff Assistant you will perform administrative/clerical support for various technical groups within the Enterprise and Information Systems

Engineering Section; reporting to the Business Administration Manager and providing back-up support for the Section Office. This role is best suited
for a team member that demonstrates great organizational skills, strong customer focus with the ability to work successfully under pressure on
multiple tasks, meeting commitments on time, while delivering quality products with minimal supervision; requiring general instructions on routine
work, and detailed instructions for new assignments. Must be a motivated and collaborative team player, organized, detail-oriented, takes the
initiative to establish and implement process-improvements and have a willingness to learn and take on new or ad-hoc assignments. Must enjoy
working in a fast-paced, high volume and dynamic organization.

Tasks may include, but are not limited to the following:

• Preparing foreign and domestic travel arrangements and generating travel reports.
• Processing affiliate badge requests for domestic and foreign visitors and escorting, as necessary.
• Processing procurement requests via iProcurement orders.
• Scheduling meetings via Outlook, maintaining conference room schedules, arranging conference calls via WebEx.
• Assisting with preparation of presentations, graphics, and website inputs, including proofreading and editing.
• Assisting with new employee on-boarding activities including office moves, new-hire provision arrangements and new hire preparations.
• Assisting with Early Career/Experienced/Contractor hire recruiting including but not limited to: preparing interview schedules, escorting, etc.
• Helping with the planning and coordinating of Section seminars, workshops and social events.

Required Skills:

This position typically requires a High School diploma with a minimum of 6 years of related experience; Associates degree with a minimum of 1 year
of related experience; related required training:

• Experience in the secretarial profession with strong organizational, computer and interpersonal skills.

• Motivated self-starter who takes the initiative to perform activities and resolve unusual or nonstandard problems.

• Excellent typing, spelling, grammar, written and verbal communication skills.
• Must be proficient in Microsoft 365: Word, Outlook, PowerPoint, and Excel.
• Must have excellent written and verbal communication skills.
• Strong planning, scheduling, and coordinating abilities.
• Ability to evaluate situations and apply good judgement on best available resolution.
• Ability to interact effectively with all levels of personnel and provide excellent support for a variety of customers.
• Must exercise proper discretion when handling assignments of a discreet nature and when dealing with sensitive material.

Desired Skills: 

• Willingness to look for, learn, and apply new Information Technology (IT) tools to office procedures and processes.

• Experience with JPL foreign and domestic travel policies and procedures and tools.
• Knowledge of JPL procurement processes such as Purchase Requisition, P-Card and iProcurement.
• Familiarity with the JPL-ID process and on-boarding of employees, volunteers, affiliates, and foreign nationals.
• Experience with JPL tools such as Alfresco, JPL-ID, UCS, Travel and Timekeeping.
• Extensive understanding of JPL/ESD policies, procedures, and practices.