Job Description
Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.
Position Summary
Under the direction of the Library Director, the Administrative Assistant III manages all CSN Libraries office operations for the three CSN Campus Libraries and supports the department with special projects and events to promote the mission and objectives of CSN Libraries. Duties include but are not limited to:

• Research, evaluate, and compare information from a variety of internal and external sources for projects and purchases; identify sources of information and communicate with vendors and others concerning technical aspects of the project/purchase; report findings to Director
• Reviews, monitors, maintains and reports on departmental expenditures and reports on financial status of budget allocations; Prepares monthly budget reports for Director
• Answer Director's phone, take messages, and work with the Director for follow up, as needed
• Compiles a variety of reports, as needed
• Creates, verifies and reviews forms and/or Workday processes for completeness and conformance with established regulations and procedures
• Prepares contracts for adjunct librarian staff
• Reviews and approves invoices, timesheets, application forms, purchase orders, requisitions, payments, acts as departmental timekeeper and other necessary processes in Workday
• Maintains and files other forms related to personnel, applicants, volunteers, business operations, projects, employment and reports, as required by CSN or other regulations
• Set up meetings, schedule rooms, send out agendas and take minutes for departmental meetings, including the Library Advisory Council
• Participates in organizing, scheduling, and coordinating special events and activities; make appropriate arrangements for space, refreshments, and other amenities, represent the department to students, faculty, staff, and the public
• Purchases office and other supplies for entire department using P-Card or purchase request, across three campuses, cooperatively working with staff to ensure supplies needs are met
• Assists and supports the Director and other library staff with conducting day to day departmental operation in a timely and efficient manner
• Maintains effective working relationships with library staff and customers through oral and written communication; Demonstrate superior team skills in all interactions with coworkers, in a consistent basis
• Responds to inquiries from internal and external constituents in an accurate, discrete and diplomatic manner; Convey information and explain college and departmental policies, procedures and objectives to internal and external entities

Required Qualifications

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which includes experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

Preferred Qualifications

• Working knowledge of:CSN and CSN Libraries mission, functions, programs, activities, and operating policies; eligibility requirements, applicable regulations and policies related to CSN and CSN Libraries; State regulations and requirements related to purchasing, budget preparation and maintenance, and personnel administration.
• Literacy in Microsoft Office, Workday, MyCSN, and 25Live.

Starting Salary
Grade 27, Step 1 - $37,166.40
Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.
The College of Southern Nevada offers a generous benefit package, including an excellent PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.
Exempt
No
Full-Time Equivalent
100.0%
Required Attachment(s)
To be considered for this position, please upload the following documents to your application:

• Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented
• Cover letter
• Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting

NSHE - INTERNAL APPLICANTS PLEASE NOTE
CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59pm the day prior to the position close date.
Posting Close Date
06/26/2023
Note to Applicant
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.
All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.
This position may require that a criminal background check be conducted on the candidate(s) selected for hire.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
Schedules are subject to change based on organizational needs.
CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.
About Us
The College of Southern Nevada (CSN) creates opportunities and changes lives through access to quality teaching, services, and experiences that enrich our diverse community. CSN has three main campuses in Las Vegas, North Las Vegas and Henderson and multiple sites and centers.
The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a persons age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.jeid-8c8245944631e04cbc70a5fa0a5e254f