Schedule: 30-40 hours per week with flexible schedule Monday through Thursday, with some flexibility on start/stop time (e.g., 10 AM – 7 PM, 8:00 – 5:30).

Location: 5575 Warren Pkwy Ste. 106, Frisco, TX 75034

Job Description: Receptionist 

The receptionist position is responsible for greeting clients, answering telephones, and maintaining daily schedules. The receptionist reports to the executive office manager.

The following is a summary of major essential functions of the receptionist position. Specific functions may, from time to time, change. These functions include:

Essential Functions:

Team Responsibility

Treat fellow administrative team members, clients and therapists with respect and politeness. To come to work on time and follow established dress code policies.

 Operational Responsibility

1. Greet clients. Give necessary documents to be completed at time evaluation or therapy to clients. Checking patients in Scheduler and contacts the necessary therapists when necessary. Collects and processes co-pays from clients, following standard work.

 2. Professionally answer and address all phone calls. Ensure calls are redirected accordingly. Check telephone messages for accuracy and follow up.

 3. Place appointment reminder calls to patients at the initial evaluation, 30 day visit, 6 month re-evaluation and treatments.

 4. Maintain front desk metric boards per standard work.

 5. Follow opening or closing procedures for the operation of the front desk.

 6. Maintains cleanliness and order in front desk, waiting area, bathrooms and kitchens. This includes maintaining stock of cards, client forms and brochures in the waiting room.

 7. Receive communication from Medicaid Authorization Coordinators and Patient Care Coordinators regarding Medicaid coverage and authorization status.

 8. Alert Medicaid Authorization Coordinators and Patient Care Coordinators to any changes in Medicaid coverage presented by parent/responsible party.

 9. Alert Patient Care Coordinators and Cole Financial Services to any changes in Commercial Insurance coverage or demographic information presented by parent/responsible party.

 10. Processes incoming faxes to proper person.

 11. Record client cancellations in Raintree Scheduler. Contact therapist of cancellation by telephone or in-person.

 12. Knowledgeable of organization personnel, nature of Cole Pediatric Therapy business and locations.

 13. Knowledgeable of all emergency procedures, and location of emergency equipment. In an emergency situation be prepared to call “911”. Also upon evacuating site transport emergency binder and appointment schedule out of office.

 14. Attend daily administrative meetings

 15. Observe patient confidentiality and follow HIPAA guidelines.

Other Responsibilities That May Be Assigned

1. Advertising Attendance Reward Program.

2. Rescheduling client appointments as make-ups.

3. Assemble Client Welcome Packets. Two types of Welcome Packets must be maintained: one for Medicaid clients and one for Insurance clients.

4. Update and Maintain Food log and any other compliance logs.

5. Create new employee mailboxes

6. Faxing/sending by mail reports to physician offices and parents, and tracking receipt of physician signature on reports.

7. Filing and scanning

8. Assist with training of other administrative team members as assigned by the Executive Office Manager.

9. Carry out any other projects assigned by Executive Office Manager.

Qualifications:

• Team Player
• Accuracy, Dependability, Friendly, Outgoing, Polite, Multitask
• Microsoft Office – Expert Level
• High School Diploma or equivalent
• Flexible Hours; ability to work Saturdays and Sundays
• Graduation from an accredited college with an associate degree preferred, and one year of interpreting, or any equivalent combination of related education, training and experience

Physical Demands:

 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 • While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel.

• The employee frequently is required to sit and reach with hands and arms.

• The employee is required to stand, walk, and talk or hear.

• The employee must frequently lift and/or move up to 50 pounds.

• Specific vision abilities required by this job include close vision, and color vision.

The Company:

Cole Health is about bringing hope and changing lives here and around the world. Cole Health has been serving the Houston community for more than 10 years. We help our patients, employees and physician’s perform at their best. Through our Speech-Language, Physical and Occupational Therapy, and Nursing programs adults and children improve their communication, enhance their mobility and become more independent.