Title: Executive Admin Assistant

Location: Alameda, CA

Duration: 12 Months (with possible extensions)

Start Time (AM/PM): Flexible 8 am or 9 amEnd Time (AM/PM):

Flexible 5 pm to 6 pmDescription

• This position is NonExempt. Hours over 40 will be paid at Time and a Half.
• Provides administrative support to executive-level management: meeting scheduling, travel arrangements, correspondence, report preparation, tracking department budgets and meeting planning/preparation.
• Handles all routine mail or inquiries and sets priorities to projects assigned.
• Keeps an accurate calendar of appointments, meetings and due dates for executives.
• Requires previous experience and may require additional training specific to the corporate culture and procedures.
• Functions with minimal supervision.
• Traditional administrative assistant work including all calendaring for the Director including her travel.
• Office Suite experience with Outlook, Excel, Word, and PowerPoint.
• Will be coordinating her meetings and with scheduling room, meals, etc. as well as helping with any offsite meetings.
• Will be managing IT requests, budgets, org charts, headcount allocation, ordering office supplies, onboarding new hires are some items mentioned.
• Will also be doing any ancillary support for team members including assisting project managers.
• Must have C-Suite level experience and have worked in that environment.
• Education is a Bachelor's with min of 3 years of C-Suite Executive experience or a High School diploma with at least 8 years of C-Suite Executive experience.
• Interview: There will be a Teams video with Jennifer and 2nd round will be a Teams Video with another manager.

Job Type: Contract

Pay: $28.81 - $35.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Relocate:

• Alameda, CA 94501: Relocate before starting work (Required)

Work Location: In person