Coastal Mechanical Services, Inc. has an exciting employment opportunity for an Admin assistant to join our successful team of professionals. Coastal Mechanical Services, Inc. is a 24 year established leader in the service & installation of commercial HVAC and building automation systems covering the state of CT and Westchester County, NY.

Job Summary

Part time flexible in office Admin for daily functions in Quick Books. Must be well organized and flexible to perform various administrative duties. Knowledge of construction industry a plus.

Responsibilities and Duties

• Assist with daily customer invoicing and with Accounts Receivable weekly collections
• Knowledge of office administration
• Assist office with various administrative functions as required
• Proficient in Word, Excel, Quick Books and Outlook
• Strong interpersonal skills and team oriented
• Report any concerns to President
• Assist dispatcher to schedule technicians for service, maintenance, and project work
• Correspondence with customers
• Taking service calls - not primary responsibility
• Computer data entry and updating
• Manage files and records with accuracy
• Assist service technicians with information and research as needed
• Work closely with the service team, office staff, and management to complete tasks, improve efficiencies, and contribute to a cohesive synergistic office environment

Candidates should possess: Strong work ethic and professional standards Good verbal and written communication
*

• Good computer skills
• Interpersonal skills and customer relations
• Ability to handle multiple tasks and remain organized
• Office assistant or industry related experience preferred
• High school or equivalent

Compensation and benefits: Secure employment with competitive salary * Company pays 60% of medical insurance for employees and families for qualified members

• 401K retirement plan
• paid time off
• Holiday pay
• Disability, life, and dental insurance

Job Type: Full-time

Pay: $47,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Work Location: In person