Job Title: Office Assistant (temp to hire)

Who We Are:
Clear Motivations NPO is a nonprofit organization based in Orange County, dedicated to serving adults with disabilities. We advocate for community integration and strive to create equal employment opportunities for all individuals.

Job Summary:
We are in search of a detail-oriented Office Assistant to join our team. The ideal candidate will provide crucial administrative support, ensuring efficient office operations.

Responsibilities:

• Assist with data entry, filing, and organizing documents
• Manage phone systems, directing calls to appropriate personnel
• Support office staff with clerical tasks and projects
• Maintain office supplies inventory, placing orders when necessary
• Handle incoming and outgoing correspondence
• Perform general office duties: photocopying, scanning, and mailing
• Assist in scheduling appointments and meetings
• On-call if needed, if coach is feeling ill, office assistant will be asked to pick up participant using company vehicle.

Requirements:

• Proficiency in Google Suite for document management and collaboration
• Previous experience as a personal assistant or in a medical office setting preferred
• Strong data entry skills with keen attention to detail
• Familiarity with phone etiquette and operating phone systems
• Knowledge of administrative duties, including order entry, is advantageous
• Ability to work with Zoho Creator, Google Docs/Excel, G-Drive
• Comfortable with computerized systems for office tasks

This position offers the opportunity to work in a dynamic office environment, enhancing administrative skills. If you meet the requirements and seek to contribute to a professional team, we encourage you to apply for this Office Assistant role.

To learn more about Clear Motivations NPO and our mission, visit our website at www.ClearMotivationsNpo.org.

Job Types: Part-time, Temporary

Pay: $18.00 - $20.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No weekends

Application Question(s):

• How do you prioritize tasks when faced with multiple deadlines or projects?
• How do you handle confidential information and ensure data security in an office setting?
• What methods do you use to stay organized and keep track of tasks and deadlines?
• How do you handle interruptions or unexpected tasks while working on a project or completing a task?

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person