3 Executive Assistant to the City Attorney Jobs in Saratoga Springs, NY
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Executive Assistant to the City Attorney
$64k-81k (estimate)
Full Time
3 Months Ago
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City of Saratoga Springs NY is Hiring an Executive Assistant to the City Attorney Near Saratoga Springs, NY
FOR FURTHER CONSIDERATION, PLEASE SUBMIT THE CITY OF SARATOGA SPRINGS APPLICATION.
Applications are available in the Civil Service Office in City Hall, or online www.saratoga-springs.org under Civil Service, or email civilservice@saratoga-springs.org to request one be sent to you.
Completed applications can be emailed in to civilservice@saratoga-springs.org, mailed in or dropped off to the office.
PLEASE NOTE: THIS IS NOT REMOTE/WORK FROM HOME - THIS IS IN OFFICE EMPLOYMENT.
SALARY: 2024 $55,071 NYS Retirement; Health, Dental, Vision Benefits; Paid time off; Yearly Increases.
LOCATION: City of Saratoga Springs - Mayor’s Office.
MINIMUM QUALIFICATIONS: The following qualification(s) MUST be met and clearly detailed on the City of Saratoga Springs application form
- Graduation from a regionally accredited or New York State registered FOUR (4) YEAR college or university with a Bachelor’s Degree and ONE (1)YEAR of full-time paid legal office experience; OR
- Graduation from a regionally accredited or New York State registered TWO YEAR college or university with an Associate’s Three (3)YEARS of full-time paid legal office experience; OR
- Graduation from high school or possession of a high school equivalency diploma and FIVE (5) YEARS of full-time paid legal office experience.
SPECIAL NOTES:
- Legal experience is defined as: processing FOIL requests, drafting motions and resolutions, legal research, updating and maintenance of legal files, reports, and records.
- Degree must have been awarded by a college or university by a regional, national, or specialized agency recognized as an accrediting agency by the US Department of Education/US Secretary of Education. n. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the internet at http://www.cs.ny.gov/jobseeker/degrees.cfm You must pay the required evaluation fee.
DUTIES:
- This position exists in the Mayor’s Department and works directly with the City Attorney.
- This individual will independently coordinate many of the administrative details and routine affairs of the legal office.
- Employees in this class keep the City Attorney and Assistant City Attorney’s calendar, open and sort the mail, arrange conferences, maintain confidential files, compile data for reports, and frequently transcribe important or confidential dictation.
- Within carefully established guidelines, employees may give out information regarding policies and practices, compose routine memorandums and correspondence.
- Work is performed under the general supervision of the City Attorney and Assistant City Attorney with detailed instructions received only where work policies have not been previously determined.
- Supervision over others may be a responsibility of this position.
- In addition, this position may perform other related duties as assigned by the Mayor and/or Deputy Mayor.
TYPICAL WORK ACTIVITES (Illustrative only)
- Types and formats legal opinions, answers and other official legal documentation to courts for litigation and other legal matters.
- Receives all Freedom of Information Law (FOIL) requests and process requests in accordance with established protocol; follows-up with other involved departments to ensure timely response; drafts and sends responses.
- Keeps calendar for City Attorney and Assistant City Attorney and arranges appointments and conferences.
- Maintains log for contracts under review and claims and lawsuits against the City.
- Composes, reads, interprets and summarizes correspondence, memos and reports to facilitate review by the City Attorney.
- Responds to requests for forms, ordinances and materials by assembling and sending out requested information.
- Gathers and arranges data for preparing monthly reports, local laws, legal notices, and resolutions for various city departments.
- Keeps the City Attorney’s office and Mayor’s Department aware of deadlines and prioritizes pending matters from other departments.
Job Summary
JOB TYPE
Full Time
SALARY
$64k-81k (estimate)
POST DATE
03/23/2024
EXPIRATION DATE
05/22/2024
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