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The mission of the Public Works Department is to provide the community with the sustainable foundation to thrive by delivering quality services and public infrastructure through efficient and fiscally responsible practices, including the community’s needs for transportation, water, wastewater, and public facilities.

 The City of Santa Barbara Public Works Department is seeking a motivated Administrative Assistant in the Water Resources division. This position performs highly responsible and complex assistant duties for the Water Resources Manager. The Administrative Assistant researches and compiles supportive materials for documents and reports, composes memos and letters independently with minimal direction or supervision; reviews staff reports, documents, memos and letters for proper format, grammar, punctuation, and spelling. The primary duties are to assist in preparing the division budget; maintain and monitor appropriate budgeting controls; authorize routine fund expenditures including purchase orders, work orders and petty cash; oversee budget and review and reconcile invoices/claims. This position participates in tracking and monitoring program costs, resources, schedules, staffing, and staffing hours. Additionally, this position prepares a wide variety of correspondence, documents and forms for assigned projects; coordinates and prepares agendas, receives and respond to complaints and questions from the general public; reviews problems and recommends corrective action and prepares summary reports as needed. Must be tactful in addressing the public by phone or in person; responds to, assigns, and tracks complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities, or directs inquiry to appropriate staff members. Accurately drafts and prepares letters, contracts, agendas, documents, memos, meeting minutes, reports and correspondence from rough draft. Performs general office management for the Department.

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

A combination of education or experience equivalent to three (3) to five (5) year of progressively responsible administrative experience, preferably within a local government environment.

Equivalent to an Associate’s degree from an accredited community college with major course work in business administration or a related field.

It is important that your application and supplemental questionnaire show all the relevant education, training, and experience you possess which qualifies you for this position. All applications and supplemental questionnaires will be reviewed, and the most qualified candidates will be invited to continue in the selection process. Be thorough in your responses. Statements such as “See application”, “Extensive Experience”, or "See Resume" are not an acceptable substitute for a completed application and supplemental questionnaire.

The selection process may consist of an application screening, written exam, computer skills exam and/or an oral interview. The successful candidate's employment history will be thoroughly evaluated prior to appointment.

There is currently one (1) vacancy within the Water Resources Division of the Public Works Department. The eligibility list from this recruitment may be used to fill future vacancies throughout the City.

Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email and spam regularly throughout the recruitment process. You may also log into your governmentjobs.com account to view these emails.

OPEN AND CONTINUOUS RECRUITMENT: Because this recruitment is open and continuous, applicants are encouraged to submit completed applications as soon as possible. The filing period for an open and continuous recruitment may be closed at any time.