Performs secretarial duties for the City Solicitor, Associate Solicitors and Assistant Solicitors including typing, filing, transcription, and other clerical work of moderate complexity requiring independent analysis, exercise of judgment and considerable knowledge of legal clerical procedures and processes.

Department: Law

Posting Type: Announcement 

Salary: $44,700.00 - $47,916.00 per year

Union: None, this is a non-union position.

Union Bid Form: None required.

Civil Service Classification: Non-Competitive

General Requirements:

You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

• Applicants must submit a complete application including education, work experience, a resume (if applicable) and completed supplemental questions.
• Applicants must comply with the City of Pittsburgh's COVID 19 vaccination mandate.
• Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.
  • Clickhere to view a map of City of Pittsburgh neighborhoods. 

NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes but is not limited to criminal background, driver's license and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration from employment based on the results of their background investigation (as it relates to the job for which the applicant is being considered).

NOTE: Candidates being considered for employment will be required to submit official transcripts to verify of their post-secondary education (college/university, trade school, etc.) prior to being hired by the City of Pittsburgh. Transcripts must be submitted at the time of any/each job interview you have with the City of Pittsburgh.

Qualifying Requirements:

Your City of Pittsburgh application will be reviewed, and your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will be sent an eligibility letter regarding your eligible/ineligible status.

• WORK EXPERIENCE: The application must clearly show one (1) year of full-time experience as a legal secretary, or one (1) year of full-time work in the legal field. (Full-time is defined as 32 hours or more per week. Less than full-time experience will be calculated on a pro-rated basis).

• EDUCATION/TRAINING: The application must clearly show one (1) year of education in secretarial studies, preferably in the legal field. (See NOTE under the General Application Requirements Section above regarding the verification of education/training).

• EQUIVALENCY: Education/training may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above).  The Total Qualifying Requirement two (2) years. (See NOTE under the General Application Requirements Section above regarding the verification of education/training).  

If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.

• Written: None required for this position.
• Performance: None required for this position. 
• Medical: None required for this position.

• Serves as secretary to the City Solicitor, Associate Solicitors and Assistant City Solicitors.
• Assists in the drafting, production, and maintenance of confidential legal documents (e.g. briefs, pleadings, motions, contracts, affidavits, praecipes, subpoenas, and petitions).
• Transcribes notes for letters, memos, reports, and meetings.
• Proofreads copies and makes corrections as necessary.
• Schedules and coordinates depositions, meetings, conferences, hearings, and appointments utilizing manual and/or computerized calendar system; keeps track of and reminds lawyers of filing deadlines.
• Maintains case files for Assistant and Associate City Solicitors, performs data entry and retrieval, logs new cases and case status, and generates reports on city computer system.
• Establishes and maintains manual and/or automated records and filing systems.
• Receives, sorts, sends and distributes mail and messages. 
• Takes and relays accurate phone messages; receives and directs visitors.
• Operates office machines (e.g. PC, peripheral equipment, typewriter, call director, copier, calculator, and dictation software).
• Performs activities and functions of related lower level personnel and other related tasks and duties as assigned or required.

• Makes deliveries (including walking up to a half mile radius) outside of the Law Department.