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The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.
Why join the City of Oakland?
The City of Oakland is recruiting to fill Management Assistant vacancies across several departments including, but not limited to: the Finance Department, Department of Transportation, Public Works Department, Oakland Fire Department, Department of Workplace and Employment Standards, Housing and Community Development, City Clerk's Office, and Oakland Parks, Recreation, and Youth Development.
Situated at the heart of the Bay Area, the City of Oakland is a vibrant, diverse, and exciting place to work. It is easily accessible, at the forefront of Race and Equity work, and a full-service organization with many innovative community services. Your unique experiences will be an important contribution to our success. As a Management Assistant you will be an integral member of the department’s administration team and you will be key in developing and leading innovative processes and procedures.
We are looking for someone who is:
This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City and Port of Oakland employees who meet the minimum qualifications. The open list will be for all other applicants who meet the minimum qualifications.
Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable:
Education:
Bachelor's degree from an accredited college or university in public or business administration, economics, accounting, or related field. A Master's degree is desirable.
Experience:
Four years of experience performing progressively responsible and complex administrative work including one year of supervisory experience.
The Recruitment Process:
The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff reviews their experience, education, and training listed on the application against the “minimum qualifications” listed for each position.
Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas.
Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications.
In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final.
For this recruitment, all qualified applicants will be invited to take an online multiple-choice test. You’ll have 7 days to complete the test once the link is sent to your email. This is tentatively planned to launch during the week of April 15, 2024.
For some recruitments, more than one type of assessment may be used. Depending on the number of candidates who pass the first assessment (multiple-choice test, structured interview, writing exercise, performance exam) you may be asked to complete a secondary assessment before the recruitment is finalized. If a secondary assessment is scheduled, you will be notified by email with specific details. If a secondary assessment is not scheduled, department hiring interviews will occur during this time frame.
Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass.
The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.
What’s in it for you?
150 Frank H. Ogawa Plaza - 2nd Floor
Oakland, California, 94612
Full Time
$50k-63k (estimate)
03/22/2024
05/07/2024
The job skills required for Management Assistant include Attention to Detail, Accounting, Planning, Leadership, Confidentiality, Initiative, etc. Having related job skills and expertise will give you an advantage when applying to be a Management Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Management Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Management Assistant positions, which can be used as a reference in future career path planning. As a Management Assistant, it can be promoted into senior positions as an Administrative Assistant II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Management Assistant. You can explore the career advancement for a Management Assistant below and select your interested title to get hiring information.
If you are interested in becoming a Management Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Management Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Management Assistant job description and responsibilities
Management Assistants complete various administrative support and organizational tasks to maintain the ongoing requirements of the office.
04/11/2022: Springfield, IL
Collect and compile data, conduct research, prepare reports and coordinate all management projects.
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A management assistant, also known as an executive secretary, provides assistance to one or more senior level executives.
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A management assistant may also supervise other clerical staff at the organization.
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The management assistant might also manage special projects related to the entire organization and maintain databases.
03/20/2022: Fargo, ND
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Management Assistant jobs
Demonstrate effective organizational skills.
04/27/2022: Long Beach, CA
Make tomorrow’s to-do list before leaving the office.
04/05/2022: Salisbury, NC
Knowing how to coordinate an office.
04/19/2022: Charleston, WV
Great executive assistants anticipate those requests, and already have solutions ready.
03/08/2022: Albuquerque, NM
High level assistants should be competent, yet not cocky.
03/10/2022: Burlington, VT
Step 3: View the best colleges and universities for Management Assistant.