Closing Date: May 10th, 2024, 9:00 PM [PST]

Position: Sr. Office Assistant

Department: PARCS/ LPAC Foundation

Classification: Temporary

Salary Range: $26.52 - $30.70 Hourly

Non - Exempt – Overtime Eligible

**Position to be filled pending Council approval**

Summary:

Under general supervision, provide administrative support for the Lancaster Performing Arts Center

Foundation’s (LPACF) Board of Directors.

Supervisory Responsibilities:

• None

Example of Duties & Responsibilities:

Duties may include, but are not limited to, the following:

• Prepare meeting materials, including financial reports, agendas and meeting minutes.

• Manage various LPACF donor and service programs.

• Manage LPACF website and social media accounts.

• Prepare content for various publications, press releases, event speaking points, messaging, etc.

• Coordinate all aspects of fundraising events, including concept proposals, caterers, entertainment,

sponsors, vendors, décor, timelines, marketing, sales, auctions, etc.

• Manage various policies, registrations, reconciliations, financial reports, tax submissions, etc.

• Perform general office duties and errands.

• Handle incoming calls and other communications.

• Perform other related duties as assigned.

Required Skills:

• Understand and follow written and oral instructions.

• Strong communication and writing skills.

• Deal tactfully and effectively with staff, participants, and the public.

• Time management.

• Professional representation.

• Ability to establish collaborative relationships with LPACF Board of Directors, community partners and

donors.

• Proficiency in Microsoft Office Suite, QuickBooks, social media platforms, and email marketing; web

design/maintenance is preferred, but not required.

Education and Experience:

• Any equivalent combination of education and experience that provides the knowledge, skills, and

abilities necessary for acceptable job performance.

• Currently enrolled in a college or university majoring in Business or a related field is desirable

Core Competencies:

• Problem Solving – Analytically and logically evaluating information.

• Learning Agility – Seeking learning opportunities and applying the lessons to work.

• Handling Stress – Maintaining emotional stability and self-control under pressure,

challenge, or adversity.

• Professional Integrity & Ethics – Displaying honesty, adherence to principles, and

personal accountability.

• Safety Focus – Showing vigilance and care in identifying and addressing health risks and

safety hazards.

• Customer Focus – Attending to the needs and expectations of customers.

• Informing – Proactively obtaining and sharing information.

• Teamwork – Collaborating with others to achieve shared goals.

• Valuing Diversity – Appreciating the benefits of varied backgrounds and cultures in the

workplace.

• Allocating Resources – Prioritizing the use of fiscal and material resources to

maximize organizational effectiveness.

Guiding Principles

1. Put people first.

2. Be visionary.

3. Be an ambassador for Lancaster.

4. Be Fiscally Responsible.

5. Be Creative.

6. Always Improving.

7. Be Adaptable and Resilient.

Essential Physical Requirements:

• Ascend/Descend stairs/ladders/balance (infrequent)

• Position self to bend or twist (frequent)

• To move, transport, position items up to 15 lbs. (frequent)

• Exposed to outdoor weather conditions (infrequent)

• Operate Equipment (none)

• Stationary or squatting position (frequent)

Environmental Factors:

• Work under time pressure (moderate to frequent)

• Interruptions (frequent)

Essential Cognitive Functions:

• Analyze (continuous)

• Computations (frequent)

• Generate Written Work Product (frequent)

• Independent Problem Solving (continuous)

• Interruptions (frequent)

• Maintain Positive Public Relations (continuous)

• Organize (frequent)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential

functions of the job.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to

this job at any time;

The City of Lancaster will consider qualified applicants with a criminal history pursuant to the California Fair

Chance Act. You do not need to disclose your criminal history or participate in a background check until a

conditional job offer is made to you. After making a conditional offer and running a background check, if the

City of Lancaster is concerned about conviction that is directly related to the job, you will be given the chance

to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the

accuracy of the background report. Find out more about the Fair Chance Act by visiting

www.dfeh.ca.gov/fair-chance-act/.