Summary Objective

The purpose of this position is to coordinate all payroll functions to process accurate payroll checks, withholdings and taxes on time.

This class works independently, under limited supervision, reporting major activities through periodic meetings.

Essential Functions

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Ensures proper payment of wages and salaries in the preparation of the City’s payroll processes.
• Monitors and reviews payroll software system to assure that employees are paid correctly and in accordance with district policies, applicable state and federal laws, IRS regulations, and Fair Labor Standards Act (FLSA).
• Processes payment of monies to retirement plans, tax payments, and payment to payroll vendors such as child support, levies, and cafeteria plans.
• Ensures compliance with statutory, regulatory, and budgetary requirements as well as the personnel policies of the county.
• Prepares annual W-2s, quarterly 941s, Unemployment Contribution Reports, and monthly retirement reports.
• Provides information to employees concerning deductions, contributions and leave reporting processes.
• Responds to depositions, SSA inquiries, and earning requests.
• Analyzes payroll procedures to evaluate vulnerabilities or threats to automate processing, internal controls and investigates claims of improprieties.
• Performs related work as assigned.

Minimum Education and Experience Requirements:

• Associate Degree in Business, Accounting, Finance, or related field.
• One (1) year of work experience in a computerized accounting environment or an equivalent combination of education, training and experience.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment):

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None

Special Certifications and Licenses:

• None.

Americans with Disabilities Act Compliance

The City of Franklin is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Standard Clauses

May be required to work nights, weekends and holidays to meet the business needs of the City.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Essential Safety Functions

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.

Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained.

Job Type: Full-time

Pay: From $40,992.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• Office

Experience:

• Accounting: 1 year (Preferred)

Ability to Commute:

• Franklin, VA 23851 (Preferred)

Work Location: In person