JOB SUMMARY

Provides customer service, accounting, and administrative duties under supervision of the Assistant City Clerk/Treasurer and City Clerk/Treasurer. This is a nonexempt (hourly) position in the Administration Department.

HOURS AND PAY RANGE

The City office hours are 8:00am to 4:30pm. This is a full-time positions of 37.5 hours per week. The pay range is $16.00-$22.00 per hour.

JOB DUTIES

· Open and close the office each workday

· Welcome visitors and provide excellent customer service

· Answer telephone calls, handle inquiries, and forwards calls

· Order and organize office supplies

· Create PDF fillable forms, Word documents and Excel spreadsheets

· Perform paper and electronic filing and record destruction in compliance with state laws

· Sort and distribute incoming mail

· Create labels and handle outgoing mail

· Post agendas and assist with room setup for meetings

· Input recreation reservations and vacation house checks

· Process permits, accident reports and requests

· Receive and process payments

· Input accounts payable invoices and print checks

· Schedule appointments, reservations and training as requested

· Maintain office equipment

· Communicate with office equipment, cleaning and maintenance contractors

· Assist other departments and other administrative duties as assigned

DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES

· Proficient in Microsoft Office Excel, Word and Outlook and Adobe Acrobat or Kofax

· Friendly demeaner and customer service skills

· Working knowledge of copiers, phones and mailing machines

· Strong organizational skills and ability to multi-task

· Excellent time management and ability to prioritize work

· Attention to detail and problem solving

· Strong written and verbal communication skills

· Ability to work effectively with coworkers with limited supervision

· Ability to learn other software programs

DESIREABLE TRAINING AND EXPERIENCE

· High School degree

· Two years of college courses preferred

· Administrative experience preferred

· Must be bondable

PHYSICAL REQUIREMENTS

· Must be able to sit for extended periods of time

· Ability to stand and bend as necessary for filing

· Ability to carry records and office supplies of twenty-five pounds

AMERICANS WITH DISABILITIES ACT COMPLIANCE

The City of Fort Mitchell is an Equal Opportunity Employer. ADA requires the City to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management

Job Type: Full-time

Pay: $16.00 - $22.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Are you proficient in Office/Microsoft Outlook, Word and Excel?
• Do you have experience as an administrative assistant?

Education:

• Associate (Preferred)

Work Location: In person