POSITION TITLE: Project Coordinator (Full-Time Regular) (Classified)
REQUISITION #: req7528
DEPARTMENT: Parking Services
LOCATION: 215 OFFICE BLDG
BENEFIT CATEGORY: Classified (Non-CBU)
EMPLOYMENT TYPE: Full-Time Regular
ANNUAL SALARY RANGE: $48,760.00 - 73,141.00 (Salaries are paid biweekly)
ANNUAL ANTICIPATED HIRING RANGE: $53,000.00 - 67,000.00 (Salaries are paid biweekly)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 4/4/2024.

You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check and motor vehicle report required.

Why Work For the City of Fort Collins?

• Medical, dental, vision (for self, spouse, domestic partner, children) – eligible on the 1st of the month following date of hire
• Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
• Retirement company contributions – after 6 month probation period and immediate vesting
• Flexible spending: Medical expenses FSA, dependent FSA or both
• Employee Assistance Program: counseling, legal, financial assistance
• Life insurance, short-term and long-term disability
• Wellness program, workout facilities
• Employee/family onsite health clinic
• Learning and development opportunities at all levels in the organization with opportunities for career mobility
• Collaborative work environment

Job Summary

The City of Fort Collins is seeking a Project Coordinator to join our Parking Services department. This is a full-time salaried position with the City, with an anticipated hiring salary range of $53,000-$67,000 a year! The Project Coordinator role within the Parking Services Department is a key position tasked with overseeing various initiatives aimed at optimizing parking facilities and services. Reporting to departmental management, the Project Coordinator is responsible for orchestrating project activities from conception to completion. This entails collaborating closely with internal stakeholders, such as operations, facilities management, and IT departments, as well as external partners as necessary. The Project Coordinator plays a central role in defining project objectives, creating comprehensive project plans, and coordinating resources to ensure successful execution. Additionally, the position involves maintaining meticulous documentation of project progress, facilitating communication among stakeholders, and providing regular updates to management. The Project Coordinator contributes to the department's mission of delivering efficient and customer-focused parking solutions by driving projects that enhance operational effectiveness and customer satisfaction.

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

• Project management support through scheduling, budget development and tracking, task tracking, contract administration, document management, and developing and monitoring standard project metrics.
• Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring feasibility
• Coordinate, administer, and monitor progress of department processes, programs and projects within a budget and scope.
• Monitor assigned budgets.
• Assist in program development, implementation, and evaluation of new procedures and systems.
• Develop and document Standard Operating Procedures (SOPs).
• Assist in defining and drafting department policies consistent with City policies.
• Communicate and interpret department policies and procedures to department employees and managers.
• Assist in developing reports and communications to provide project information and status updates to both internal and external customers.
• Identify and implement process improvement initiatives.
• Develop, compile, maintain files, records, reports, spreadsheets, and databases as requested.
• Compose and perform detailed editing of memos, letters, correspondences, documents and reports.
• Perform technical work associated with various business, financial, payroll, human resources, or budget processes within the department.
• May serve as a supervisor of support staff.

Management Responsibilities

No

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

Required Knowledge Skills and Abilities

• Excellent organizational and communication skills, including independent writing skills
• Knowledge of process improvement methodologies
• Ability to embrace new technologies that automate processes.
• Knowledge of principles of project management; ability to manage time, organize and prioritize work effectively.
• Effectively able to manage multiple projects and competing priorities
• Ability to use records management, accounting, word processing, presentation, web development, and graphics software.
• Knowledge of basic math and/or accounting.
• Ability to enter data accurately; use spreadsheet and database software.
• Ability to establish and maintain effective working relationships with citizens, customers, other agencies, City departments, and staff.
• Effective oral and written communication; excellent grammar, proofreading and editing skills
• Good organization skills; attention to detail; multi-tasking skills.
• Ability to understand a total process flow and ensure that all details of a task are accomplished properly.
• Working understanding of finance or budget management processes and procedures.
• Ability to work with limited supervision and exercise some independent judgment

Required Qualifications

Experience Requirements

• 3-5 years related experience; or equivalent combination of education and experience.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

.

Project Coordinator

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marriage to a coworker or any other status protected under federal, state, or local law.

BACKGROUND CHECK AND MOTOR VEHICLE REPORT REQUIRED

Note: Some information in your application may be public information under the Colorado Open Records Act.