Description

Rate: $15.89 hourly, not to exceed 28 hours weekly

General Purpose of Position

Performs administrative, office and basic accounting duties for the Finance Department. 

Major Duties and Responsibilities

Assist with processing of new and renewal business license applications

• Assist with notifying businesses of necessary documents needed for new and renewal licenses
• Assist businesses with navigating online portal for business licenses
• Respond to emails from businesses and answer phone calls. 
• Assist with scheduling appointments for building inspections necessary to obtain occupancy permits
• May assist with determining proper fees
• Shares all paperwork with appropriate departments
• Types and mails licenses upon approval

Assist Finance Department with additional duties may include some or all the following:

· Assist Department with ad hoc analysis and reports

· Update various monthly accounting schedules

· Assist Accounts Payable entry as needed

· Assist Coding AP invoices as needed

· Assist Monthly vendor statement reconciliations as needed

· Assist Monthly bank reconciliations as needed

· Assist with audit preparation

· Assist various Finance functions as needed; Accts Payable, Accts Receivable, Purchasing, Payroll

· Performs other duties as directed

Requirements

The person in this position must have a high school diploma or its equivalent with specialized course work in office practices such as typing, bookkeeping, and filing preferred. Some accounting skills preferred but not required. Ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations is vital for this position.

Shift Requirement: this position will work business days, Monday thru Friday, 8 am to 5 pm, not to exceed 28 hours weekly