Administrative Assistant (Outpatient Clinic)

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

The successful candidate:

• Provides administrative and clerical services in order to ensure effective and efficient department operations.

• Manages calendars, files, makes copies, orders department supplies and answers department phone. 

• Collects and summarizes department information, prepares reports and statistics, education materials, agendas and other correspondence as needed. 

• Handles, analyzes and manages confidential and sensitive administrative, stakeholder and patient data.

• Serves as an information resource for patients, stakeholders, projects and educational programs.

Education Requirements:

• High school diploma required; college graduate preferred.

• Must have a minimum of three years in the medical health field or five years general administrative experience with medical terminology.

• Math proficiency including basic statistics.

• Proficient in MS Office computer programs including Word, Excel, and PowerPoint.

Minimum Experience Required:

• Excellent verbal and written communication skills.

• Ability to type 50 wpm

• Demonstrates flexibility, excellent interpersonal skills, project coordination experience.

• Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

• Highly organized and able to work independently

• Ability to maintain a high level of accuracy and confidentiality concerning financial and employee files.

• Knowledge of phone protocol and etiquette.

• Ability to execute assignments in a timely manner and work well independently or as a part of a team to achieve common goals.

• Results and detail oriented.

• Ability to think creatively and perform quickly.

• Must be self-motivated, proactive and organized.

• Ability to assist others.

• Must be able to accurately prioritize multiple tasks

City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.

To learn more about our comprehensive benefits, click here: Benefits Information