Job Summary: 

The Human Resource Generalist I will ensure employees are following all policies and procedures. The HR generalist will assist the Vice President, Human Resources with administering orientation and onboarding of new hires, training employees on policies & procedures and providing support for candidates and all employees.

Supervisory Responsibilities: 

• May assist with constructive and timely performance evaluations.

Job Classification: Full-Time Employee 

Compensation: 

• Exempt
• $46,800-$53,325 per year
• Chloeta reserves the right to offer any candidate above or below the listed compensation amount based on experience or business needs.

Duty Station: 

• Oklahoma City, OK

Duties/Responsibilities:

• Conducts or acquires background checks, employee eligibility verifications, drug screens, and credit checks.
• Audit semi-monthly timecards and assist managers with understanding and implementation
• Serve as Subject Matter Expert (SME) for multi-state benefits and benefit liability matters
• Ensure all employees are set up correctly in payroll, enrolled in benefits, and have W4s/state tax forms completed
• Manage employee benefits monthly with each carrier and audit and approve all invoices
• Ensure state unemployment insurance compliance
• Ensure multi-state compliance in the US by opening new state unemployment insurance (SUI) and employer tax accounts, reactivating or closing existing ones, while also working with state labor & workforce departments on ongoing compliance and registration requests
• Support compliance processes in the US such as: W2 and 1095C distribution. Responsible for payroll compliance with local, state, and federal regulations regarding payments to employees, tax withholding, deductions from employee pay, benefits etc.
• Implements HRIS changes and assists in the implementation of various HRIS modules in Paycom
• Process withholding orders, garnishments, and employment verifications
• Complete unemployment and disability benefits forms/communications
• Generate reports for Accounting, Human Resources, Operations, and other Groups as needed
• Coordinate the annual open enrollment process, including organizing annual benefits training(s) to promote education, understanding and use of benefits such as health, dental, vision, life, and 401(k) enrollment
• Instructs employees on how to enroll in benefits and change their information through the self-service portal
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
• Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Attends and documents disciplinary meetings, terminations, and investigations
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice

Required Skills/Abilities: 

• Computer proficiency; strong knowledge of Excel, HRIS and Paycom processing systems
• Must be able to investigate identified issues and follow through to resolution
• Ability to perform under pressure in meeting deadlines
• Knowledge of various benefit programs & FMLA/Disability administration
• Working familiarity of state and federal labor laws and regulations
• Ability to compose and present comprehensive reports
• Ability to stay organized when asked to do multiple tasks
• Capacity to work independently as well as with a team
• Communicate progress and results of tasks and jobs completed
• Unquestionable integrity; ability to handle confidential and sensitive information
• Ability to respond effectively and timely to sensitive information
• Self-starter with a high sense of urgency and the ability to prioritize multiple tasks in a fast-paced environment
• High degree of customer service focus experience
• Strong oral and written communication skills, including the ability to communicate effectively with all levels of personnel

Education and Experience:

• Required: Associate degree in human resources or related field
• Required: Minimum of three (3) years of human resource management experience as an onboarding specialist or in a similar HR role
• Required: Experience with HR standard software, such as ATS, and Office 365
• Required: Good working knowledge of HR practices and labor legislation
• Required: The ability to work with sensitive and confidential information
• Preferred: Bachelor's degree in human resources or related field
• Preferred: Paycom and/or Deltek experience

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• This job operates in a fast-paced, collaborative environment. This role routinely uses standard office equipment such as computers, phones, etc.
• Must be able to access and navigate each department at the organization's facilities 

Benefits: 

Eligible employees receive the following benefits: 

• Health, Dental and Vision Insurance 
• Health Savings Account (HSA) 
• MD Live 
• Paid Annual Leave/PTO 
• Paid Sick Leave 
• Paid Holidays 
• 401(k) 
• Voluntary Life Insurance 
• Accident Insurance 
• Employee Assistance Program (EAP) 

Pre-employment Requirements:

Due to the nature of Chloeta’s services, this position is contingent upon completing with a satisfactory outcome some or all of the following pre-employment background screenings: government security clearance, federal and state criminal background checks, drug test (urinalysis), Motor Vehicle Record (MVR) review, educational history, employment history, and/or credit check. In accordance with the Fair Credit Reporting Act (FCRA), pre-employment background screenings will require the employee’s written authorization and will occur after acceptance of an offer of employment and prior to commencing work. Additionally, employees are required to complete the federal I-9/E-Verify process. 

EEO Statement: 

Chloeta provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

About Chloeta: 

Chloeta is a privately held, certified Native American owned enterprise providing a diverse range of engineering, scientific and technical solutions to support military, energy, homeland security, emergency preparedness and critical infrastructure requirements.

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