MAIN AREAS OF FOCUS: Administration, Planning

SUMMARY:

Work collaboratively with the Lead Executive Assistant to provide high quality executive support to the Founder’s, with a specific focus on tactical support.

YOU’LL BE RESPONSIBLE FOR…

• Calendar Management
  • Manage and maintain Founder’s calendars under the direction of the Lead EA.
  • Ensure regular monthly/annual meetings are on the calendar and send reminders
• Meeting Support
  • Provide coordination for Int’l Programs and Int’l Branch meetings – ensure agendas are created, send meeting reminders, take notes, follow up with notes & action items
  • Provide meeting support to the Founder & CEO, including agenda development/distribution (as needed) and following up on action steps.
  • Work with Philanthropy to schedule time for partner thank-you calls
• Travel Support
  • Provide travel support to Founder’s – ensure dates/flight info are on calendars, support other staff with schedule development, prepare materials needed for travel.
  • Provide travel support for Int’l guests – assist with passports, visas, accommodations, and schedules
• Provide Support to Lead EA:
  • Assist with Founder presentation needs, as needed
  • Assist with Int’l Board meeting preparation – travel coordination, food and office preparation, documentation support
  • Assist in management of documentation on the Executive & Int’l SharePoint Sites
  • Assist in completion of Founder’s tasks, as needed and directed by Lead EA
• Other Administration Responsibilities:
  • Handle receipts and assist with expense report completion for Founder’s.
  • Work with Liaisons to maintain In-Country Staff Contact & Anniversary List
  • Assist with approvals and signatures needed by Founder’s, including monthly grant wires that need signed by the CEO before wire (interface with Finance Director) and Annual Operational Plan review and approval (interface with EA to Senior Liaison)
  • All other duties and projects as assigned by the Lead EA or Founder’s that align with the responsibilities of the role.

YOU MUST HAVE…

• Associate or Bachelor's degree from an accredited college and/or the equivalent with 3-5 years of relevant work experience providing moderate to complex administrative support to a high-level manager or above.
• High computer literacy. Proficient with Microsoft Office: Word, Excel, PowerPoint, SharePoint
• Excellent interpersonal and communication skills (written and oral).
• Effective and timely interpersonal, written, and oral communication skills.
• Ability to communicate in a diplomatic, friendly, yet effective manner with leadership, staff, and outside venders.
• Highly organized, demonstrated ability to multitask in an efficient manner.
• Professional in dress, appearance, and overall demeaner.
• Ability to handle confidential and sensitive information.
• Dependable, punctual, and ability to prioritize work.
• Proactive and strong ability to work independently

IT’S AN ADDED PLUS IF YOU HAVE…

• Previous experience as an Executive Assistant
• Experience with event coordination and planning
• Experience writing professional documentation such as policies and procedures
• International and cross-cultural experience, especially in Africa, the Dominican Republic or Haiti

BENEFITS, PERKS, & OUR TEAM…

We have the joy of working hard to change children’s lives every day and are passionate about taking care of our teams!

Children of the Nations offers flexibility in where/when you work, medical benefits (for full-time staff), paid vacation, sick leave, paid holidays, and new parent leave. We are dedicated to helping staff grow professionally and thrive in their roles. We take time for prayer and connection with one another, read books together, and enjoy having fun too!

We pursue excellence in all we do and strive to be:

• RESPECTFUL: We are gracious, friendly, and treat each other with honor. 
• GLOBAL: We value and promote cultural diversity. We actively study and work to understand all cultures represented within the COTN Global Alliance.
• ADAPTABLE: We seek to be open-minded and see challenges as opportunities to be innovative.
• ENGAGED: We are proactive, committed and solution-driven in our work, continually seeking to improve and expand the ministry.
• COLLABORATIVE: We work together and support and learn from one another in a spirit of helpfulness.

ORGANIZATIONAL OVERVIEW

We believe all children deserve the chance to reach their full potential! At Children of the Nations (COTN), we are dedicated to raising children out of poverty and hopelessness so they can become leaders who transform their nations. We currently provide care to orphans and children from the most destitute situations in Sierra Leone, Malawi, Uganda, the Dominican Republic, and Haiti. We work through local staff to provide long-term holistic care for children – we have a Children’s Homes Program for orphans, Village Partnership Program for children living with destitute families or caregivers who cannot properly provide for them, and a University & Vocational Program to provide continued education and support for high-school graduates…helping them reach their fullest potential! We believe true, lasting, and meaningful change to families, communities, and nations takes place when you deeply invest in children, so they are our mission. Join us and you will help children go from living on the street to graduating from college and becoming entrepreneurs, teachers, and doctors! For more information, visit cotni.org.