Chesapeake Sprinkler Company, a leading full-service fire protection company founded in 1978 and Headquartered in Odenton, MD is currently seeking quality candidates to fill the role of Administrative Assistant / HR Support. This role will assist both the Human Resource Department and Sales Department.

Starting range $25 - $27 / per hour

M - F 8:00 - 5:00 p.m.

Essential Duties:

Assist Sales with the following:

• Price T&M work tickets as they come in
• Write Proposal letters of T&M work tickets
• Keep track of all Extras and Change Orders for projects
• Have, or be willing to obtain Notary Public Commission

Subcontractor Tracking

• Make sure all Subs have all of their paperwork correctly executed and turned in for each project they are working on

-Contracts, COI’s (keeping them up to date on projects lasting over a year), CCIP/OCIP’s if necessary

• Keep track of all incoming subs billing for each project monthly

-Make sure the project manager has received the billing and that they have approved them

-Make sure approved billings have been submitted to Purchasing for Purchase order numbers

-Once a billing is approved, send releases of liens for each payment to the Subs for execution and return

-Letting Accounts Payable know when they can release payment as lien releases are returned to us

-Keep track of Subs Change Orders for each project

Human Resource Support Duties:

Responsible for performing administrative functions for staff using initiative, professionalism and judgment. Must be able to deal with staff and visitors while maintaining confidentiality. Strong interpersonal skills.

• Set up and generate a variety of HR reports
• Employee File creation, W/C files, Auto files
• Track expiration dates of documents of employees
• Maintain I-9 binders
• HR projects as assigned by the HR Manager
• Must attend work regularly according to schedule
• MUST have a professional work ethic
• Other duties as assigned
• 3 - 5 years administrative background (Some HR a plus)
• Must know MS Office and Outlook (email)
• MS office 3 - 5 years

Benefits

We believe our people are our biggest asset and as such, we offer comprehensive benefits, and training to ensure employees succeed and grow. Benefits include:

• Medical
• Dental
• Vision
• Flexible Spending Accounts
• Voluntary Life Insurance
• Short-term & Long-term Disability
• Paid Time Off
• Paid Holidays
• 401(K) with Company Match
• Employee Relief Fund
• Supplemental Insurance including Critical Illness, Hospitalization & Accident