Overview:

Charlotte Montessori provides an authentic early-childhood Montessori education to children ages 15 months to six years old, in a loving, safe and joyful environment. Here, passionate educators partner with a diverse community of families to build a foundation where every child can reach their full potential.

Charlotte Montessori is currently looking to fill a vacancy as the Front Desk Receptionist. This staff member is critical to the daily runnings of our school, accepting and welcoming families, deliveries and supporting a team of administrators with a variety of clerical, school operations and event-planning tasks. We are looking for an individual who is comfortable reporting to multiple staff members, acting as a team-player, and who is friendly, organized, positive, and who is able to hit the ground running. This is a 32.5 hour position that may work well for someone seeking part-time work. The position is benefit eligible.

Requirements for Consideration:

• Friendly and customer service orientated approach to assisting community members and visitors alike.
• Ability to be part of our “closing team”, staying until 5:15/30 daily is a requirement.
• Proficiency in Microsoft Word and Outlook as well as a general adeptness/willingness to learn other digital platforms and databases.
• Interest and/or experience in marketing, event organizing, and general clerical tasks.
• Ability to multitask, stay organized, prioritize and complete assignments in a timely fashion
• Excellent organization skills for maintaining filing systems and record keeping that require attention to detail.
• Willingness to complete NCDHHS criminal background check clearance and medical clearance

Salary: $15-22/hour

Schedule: Monday-Friday, 10:30-5:30 (30 minute break)/32.5 hours per week

Support all Admissions related tasks to include but not limited to:

• Answering initial inquiries
• Processing applications, supporting all admissions-related paperwork
• Maintain current student records and accompanying paperwork per state guidelines
• Supporting calendar for Admissions Director

Support all Event related tasks to include but not limited to:

• Creating & printing all programs or other printed materials
• Ordering all supplies
• Keeping inventory/track of items for set up (tables/chairs/other) for event use and supporting with set-up/clean up efforts
• Collaborating with parent volunteers

Support all Non-Montessori Programming to include but not limited to:

• Extended Day (4:00-5:30): supporting teachers in programming needs (orders/copies/etc), assisting in maintaining adequate ratios, greeting parents at pick up, securing campus & closing school with extended day team.
• Maintaining coverage at the front desk for end-of-day parent questions and/or assisting in the classroom as necessary.
• Partners in Education (PIE) Programming: collecting necessary vendor paperwork (background checks, liability insurance, etc…), maintaining vendor files, support in walking classes to PIE classes as necessary on campus.
• Providing classroom coverage support when needed.

General Support to include but not limited to:

• Maintaining busy front office space for families, teachers, students and staff
• Receiving and supporting all deliveries and routing as necessary
• Answering all incoming calls/rerouting calls as appropriate
• Responding to all general email inquiries and forwarding messages to admin as appropriate.
• Supporting teachers with licensing requirements, photocopying and other clerical tasks
• Contacting outsiders for facility repairs/service calls/handyman/routine maintenance and/or work-order processes
• Managing/maintaining all office supply, art supplies, weekly snack supplies and any re-orders
• Creating quarterly community newsletter
• Creating/Coordinating seasonal bulletin boards
• Data entry for student enrollment new and returning
• Maintaining all student files inclusive of alumni files and data for 7 years post enrollment
• Supporting all efforts to remain in compliance with state regulation: licensing and sanitation

Job Types: Full-time, Part-time

Pay: $15.00 - $22.00 per hour

Expected hours: 32.5 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No weekends

Application Question(s):

• When are you looking to start your next position?
• Are you willing and able to complete the NCDHHS criminal background check and medical clearance process?
• Are you able to commit to 10:30-5:30, Monday through Friday?

Work Location: In person