• Notification of Nondiscrimination
• Notificación de Non Discriminación

During all phases of the selection process, people with disabilities may request reasonable accommodation by contacting Human Resources at (480) 812-7000.

Job Goal

Works with Accounting Supervisor to plan, prepare, and execute a wide range of accounts payable activities accordingly. Responsible for tracking and paying invoices, contracts, and travel reimbursement claims.

Minimum Qualifications:

• High School Diploma or GED
• Two or more years verified accounting or accounts payable experience
• Fundamental knowledge of accounting practices and procedures
• Strong computer proficiency and technical skills and the ability to work with standard software products and proficient with numbers in high volume
• Ability to work with a computerized system
• Ability to obtain an Arizona IVP Fingerprint Clearance card

Core Job Functions:

• Audits all invoices, bills, and receipts for accuracy and legal compliance. Resolves invoice discrepancies and issues and obtains authorization from designated personnel prior to input for payment.
• Maintains current knowledge of applicable State of Arizona tax law requirements concerning sales tax, excise tax and TPT/use tax.
• Prepares adjustments to compensating tax records and overpayments to the State of Arizona.
• Ability to organize, prioritize, problem solve, and meet deadlines with accurate attention to detail while working with frequent interruptions.
• Processes invoice checks, vendor credits and refunds, District personnel travel reimbursement, and refunds to parents/students.
• Creates invoice payments, batches, and vouchers for payment within software system.
• Reviews files for personal service contracts and verifies legitimacy of claims before processing reimbursement claims.
• Reconciles vendor statements on a month basis.
• Conducts research of District and or vendor records as needed to prevent errors; obtains missing invoice information.
• Maintains various accounting forms, data, and information to provide up to date reference and audit training for compliance.
• Collaborates with Purchasing Department when revisions are needed to the purchase order due to discrepancies after verification of accuracy.
• Compiles backup accounting documentation for internal audit requests and outside public records requests.
• Assists in training district personnel and vendors on the proper accounts payable processes to ensure compliance with District policy and the USFR.
• Remains alert for fraudulent invoices, email and checks that are received requesting changes to previous information provided.
• Responds to complex inquiries from vendors or employees concerning invoice /PO discrepancies.
• Completes computer work and data input with speed and accuracy.
• Adheres to all District policies and procedures.
• Maintains confidentiality regarding financial records.
• Performs other duties as assigned.

Core Values/Professional Qualities:

• Respond to all internal and external customers, as it relates to position, in a prompt, efficient, friendly and patient manner
• Function effectively as a team member
• Be responsible, reliable and punctual
• Be flexible and adaptable to change
• Positively accept direction
• Establish and maintain courteous, cooperative working relationships with students, staff and parents
• Direct constructive criticism toward improving the district
• Exercise positive problem solving behavior and conflict resolution skills
• Adhere to the dress code appropriate to the site and job
• Share sensitive student and staff information on a need-to-know basis
• Promote positive interactions with students, parents, and community members
• Work with a large cross section of people in a professional and non-judgmental manner

Physical Requirements – Office

Positions in this classification typically require stooping, kneeling, crouching, standing, walking, sitting, finger or manual dexterity, repetitive finger motion, speaking, hearing, seeing (with correction), focusing ability, or other factors applicable for the job. Employees may be subject to travel, odors, dust, poor ventilation, workspace restrictions, and loud noises. Employees may be required to lift or exert up to 20 pounds of force to move objects occasionally, and up to 10 pounds of force to move objects frequently. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.