2 Administrative Support (Receptionist/General/Program Support) Jobs in Fort Wayne, IN
Catholic Charities of the Diocese of Fort... is Hiring an Administrative Support (Receptionist/General/Program Support) Near Fort Wayne, IN
Department:: Program Departments and Administration
Reports to:: Executive Assistant to CEO
Supervises:: None
FLSA and Employee Status:: Non-Exempt, Full-time
Position Summary: :Performs a range of tasks associated with receptionist and secretarial duties for supporting the agency’s operations. Duties are but not limited to the following tasks: answering phone system; receiving, screening, and routing calls; greeting visitors and directing them to the appropriate resource; and providing general clerical and data entry services.
Essential Duties/Responsibilities::
- Provide receptionist services, receiving clients and visitors. Inform appropriate staff of their arrival. Monitor and oversee the appearance of the waiting area.
- Process incoming phone calls to the agency.
- Screen phone inquiries and route call to the appropriate department, staff member, or back up, as required.
- Forward calls to voice mail if staff are unavailable.
- Provide a range of secretarial and support services including, typing, filing, data entry and recordkeeping.
- Operate a range of automated and standard office equipment including the phone system, copier, and postage machine, etc.
- Sort and distribute mail as necessary as well as metering mail and taking agency and Diocese mail to post office each evening.
- Receive payments from clients and donations from donors and records all of these on daily cash sheet.
- Scan and file all copies of daily transactions to appropriate finance personnel.
- Prepare donor receipts and acknowledgement letters for mail distribution.
- Provide data entry services including reports, intakes, and other client records and services for various programs as needed.
- Maintain schedules of staff members.
- Provide backup to other support staff positions, as required.
- Respond with sensitivity and awareness of the service population’s diverse economic, ethnic, and cultural backgrounds.
- Assume additional appropriate duties and responsibilities as required.
- High School Diploma/Associates or equivalent with 12 months experience.
- Clear, pleasant phone voice.
- Proficient in Microsoft Office applications.
- Three months or more of money-handling experience.
- Display an excellent communication model with clear, direct, and open skills when speaking and/or writing to people from outside the agency as well as with employees and volunteers.
- Good decision-making capabilities.
- Display a positive attitude and willingness to assist employees, volunteers, and vendors.
- Bi-lingual preferred (Spanish, Dari, Pashto, Burmese).
- Have a valid driver’s license with a clean driving record.
- Reliable vehicle with personal vehicle liability insurance coverage per person and per occurrence when using personal vehicle to transport clients, staff members, or volunteers
- Personal vehicle liability insurance coverage per person and per occurrence when driving agency vehicle and transporting clients, staff, or volunteers
- Successful completion of federal and state background checks
- Successful completion of child welfare screening
- Successful completion of drug and Mantoux (TB) screens
- Comply with the agency’s mission, code of ethics, Catholic Social Teaching, policies and procedures, and confidentiality
- Must have ability to reason and make judgements, to understand and follow oral and written instruction, to guide and/or give instructions, and to make decisions in accordance with established procedures and policies.
- Physical strength: must have ability to lift, push/pull, and hold/carry 25 lbs.
- This job description in no way implies that the description includes every duty to be performed by the employee in the position.
- Nothing in this job description restricts the agency’s right to assign or reassign duties and responsibilities to this job at any time.
Job Summary
Full Time
$32k-41k (estimate)
12/15/2023
06/02/2024
The job skills required for Administrative Support (Receptionist/General/Program Support) include Administrative Support, Microsoft Office, Data Entry, Confidentiality, Background Check, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Support (Receptionist/General/Program Support). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Support (Receptionist/General/Program Support). Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Support (Receptionist/General/Program Support) positions, which can be used as a reference in future career path planning. As an Administrative Support (Receptionist/General/Program Support), it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Support (Receptionist/General/Program Support). You can explore the career advancement for an Administrative Support (Receptionist/General/Program Support) below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Support, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Support for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Support job description and responsibilities
Administrative Support develops and update administrative systems to make them more efficient.
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Administrative support provide supports to team by performing tasks related to organization and strong communication.
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Administrative support may support an entire workplace and should be able to correspond with coworkers and managers regularly.
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Administrative support typically have full to-do lists and must be able to effectively manage their time to finish their duties by a set deadline.
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Administrative Support usually review records or reports pertaining to activities like production, payroll,shipping details, monitor work activities and evaluate performance.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Support jobs
Administrative support provides support to ensure efficient operation of the office.
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Some administrative support may be required to have vast professional knowledge as their duties are more specialized than the others.
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Administrative Supports who graduated from college usually earn either Business degrees or Psychology degrees.
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Administrative Support requires strong organizational skills to juggle many tasks.
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No office can function without the help of Administrative Support because they are the oil which helps the machine run as efficiently as possible.
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Step 3: View the best colleges and universities for Administrative Support.
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