56 Office Assistant Jobs in Pensacola, FL
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Catalyst Healthcare Real Estate is Hiring an Office Assistant Near Pensacola, FL
Job DescriptionSkills, Knowledge and Personal Characteristics
- Good communication and organizational skills
- Ability to troubleshoot with ability to make required repairs
- Attention to detail
- Customer service experience
- Ability to work under pressure
- Self- motivated and self-directed
- Ability to assert oneself
- Organized and efficient in time management skills
- Ability to work with staff in solving problems and ability to take direction and function as part of a team
- Manages incoming and outgoing mail, packages, and invoicing for all (USPS, UPS, FedEx)
- Maintains office cleanliness, orders and manages office supplies inventory
- Performs clerical duties including typing, filing, and completion of simple forms.
- Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
- Serves as the receptionist for the office, greeting visitors and applicants.
- Answers phones, directs calls to appropriate individuals, and prepares messages.
- Copies, sorts, and files records related to office activities, business transactions, and other matters.
- Prepares letters, memos, forms, presentations and reports according to written or verbal instructions.
- Sorts incoming mail and delivers to appropriate department or individual; processes outgoing mail.
- Maintains filing systems either manually or electronically.
- Manages calendars and schedules appointments.
- Makes bank deposits as instructed by Finance and Accounting.
- Assists in daily office administrative work across all departments in Catalyst
- Other duties as assigned
- Required High School diploma or equivalent
- 1-2 years of Clerical experience preferred
- Proficient with MS Office, QuickBooks, and Computer Operation
- Knowledge of Accounting Principles and General Office Practices
All your information will be kept confidential according to EEO guidelines.
The qualification requirements, physical demands and work environment characteristics described in this job description are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job.
This job description in no way states or implies that the essential duties described are the only responsibilities. The employee is required to follow any other instruction and to perform any other work duties at the request of the supervisor or other management personnel.
It is very important that the successful candidate fit into the Catalyst HRE culture. The company’s values focus on results, creativity, honesty/candor, and strong teamwork. There is a great passion for the work we do.
Job Summary
Full Time
Wholesale
$36k-46k (estimate)
05/23/2024
06/05/2024
catalysthre.com
PENSACOLA, FL
25 - 50
2011
CATALYST CRE
<$5M
Wholesale
Related Companies
The job skills required for Office Assistant include Customer Service, Time Management, Attention to Detail, Accounting, Problem Solving, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Assistant positions, which can be used as a reference in future career path planning. As an Office Assistant, it can be promoted into senior positions as a General Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Assistant. You can explore the career advancement for an Office Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Assistant job description and responsibilities
An office secretary must have excellent time-management and multitasking skills to conduct tasks within a strict deadline and minimal supervision.
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Depending on the organization, office assistants, also be called administrative assistants, normally handle clerical support tasks.
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More advanced office assistants could be responsible for running an office, directly supporting executives, and supervising other office employees.
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Office assistants handle organizational and clerical support tasks.
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Office assistants perform various tasks to ensure that the business runs organized and efficient.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Assistant jobs
Executive office assistant performance appraisal Job Performance Evaluation Form Page.
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Medical Office Assistant Programs Promote Confident Leadership Skills.
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Medical office assistants need to show some confidence by calming down during stressful and difficult situations.
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Medical office assistants should be active listeners, and must display the skills when communicating with customers, to ensure that they are actually listening to what customers are saying.
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Obtain the recommended certifications.
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Step 3: View the best colleges and universities for Office Assistant.
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