Description

Do you have an eye for detail and thrive in a fast-paced environment? If you are an experienced, detail-oriented, Fuel Payable Specialist and enjoy multi-tasking, please apply today!

Carroll Motor Fuels is seeking a Fuel Payable Specialist who can provide overall support in an accounting & administrative capacity including documentation compilation, data entry, database maintenance, accounts payable/receivables, and offer excellent customer service. Carroll’s Fuel Payable Specialist is responsible for the financial processing of transactions for the organization and the duties include daily bookkeeping and record keeping, financial reporting and the preparation of tax records for financial audits.

This position will be onsite at our Corporate Headquarters in Sparks, MD located off York Road with quick access to nearby Hunt Valley Towne Centre and I-83.

Best in Class Benefits:

• 401(k) with Company match
• Medical/Dental/Vision Insurance
• Aflac Insurance
• Paid PTO
• Casual Business Attire
• Employer Paid Life Insurance & Accidental Death and Dismemberment Insurance
• Pet Rx Perk for employees with fur babies
• Tuition Reimbursement for continuing Education
• Employee Referral Bonus Program

Responsibilities:

• Daily data entry that is completed with a high degree of accuracy and timeliness utilizing all applicable systems.

• Verify cost billed using 3rd party software (Axxis) and other methods as needed.

• Process deferred tax invoices by product and state.

• Verify transport orders from multiple sources and accurately enter applicable data elements in the system.

• Knowledge of Excel and pivot tables is preferred.

• Maintain and ensure accounts relationship between all relevant systems reflect accurately and cohesively in each system.

• Prepare, maintain, and review records and reports for accuracy and completeness.

• Accurately, organize, reconcile, and process all forms of product delivery documentation daily for the purpose of billing customers, and reconciling fuel supplier invoices from multiple source points, e.g., email, electronic data interchange (EDI), supplier portal and or fax.

• Match fuel invoices with the corresponding bill of lading, review for accuracy/discrepancies and process.

• Prepare daily EFT and process and "pitch in" where needed to assist the accounting team.

Miscellaneous Abilities:

• Possess strong oral and written communication skills and be able to communicate and manage internal and external customers with exceptional customer service.

• High degree of data entry accuracy is required; Excel experience is required.

• Respond to requests for information from all external and internal customers.

• Continuous problem solving and creative thinking pivotal to the job duties.

• Be adaptable and flexible to assist others, take on special projects, and serve as back-up as needed.

• Willing to focus on getting the job done and ensure deadlines are met.

Qualifications

Skills and Abilities:

• Desired skills in Microsoft Applications specifically, Excel skills, Word, and Outlook are preferred. We provide applicable training where needed. Must elevate to adept user in Excel and CIF proprietary applications to be successful in this role.

• College degree preferred or equivalent work experience; will consider recent college graduate.

• Knowledge of energy industry accounting and petroleum products preferred.

• Professional attitude with a willingness to learn, and extreme attention to detail.

• Accounts Payable and Accounts Receivable experience is required.

• Adaptable and flexible in meeting business needs.

Our Company:

• Carroll Motor Fuels has been serving communities in Baltimore and the Mid-Atlantic region for over 115 years. We have strong roots in this community, and a dedication to excellence. Our success has been achieved by consistently following the principles of excellent customer service. That means rock-solid reliability and a guarantee of customer satisfaction.
• We encourage our staff to continue expanding their knowledge by offering tuition reimbursement for education each year, interested? Ask for details.
• Our employees' happiness is our top priority. That is why we encourage a healthy balance between working hours and personal time.

Working Conditions:

Local travel & normal office environment.

Ability to lift a minimum of 20 lbs.